Mission Pharmacy Manager

MISSION PHARMACY MANAGER

JOB VACANCY - MEDECINS SANS FRONTIERES (FRANCE)  

Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation. 

MSF France (MSFF) is looking for its Coordination Office: Mission Pharmacy Manager

Workplace: Jerusalem - Shu'afat neighborhood

Type of contract: 6 months contract - renewable

Main purpose of the position 

Defining, coordinating and monitoring all pharmacy related activities in the Mission, according to MSF standards and values, the Medical and pharmacy Coordinator instructions and with consideration of national and international laws and regulations, in order to ensure the quality and proper organisation of medical supply process, procedures and protocols, the proper management of the medical stock in the projects and, in collaboration with the medical and pharmacy coordinator, the correct use of medicines and medical material.

Accountabilities of the position:

• Supporting the HoM and MedCo in representing and defending MSF’s interests before the Ministry of Health and other local authorities or local suppliers for any issue concerning pharmaceutical supply, in order to ensure stock procurement in the projects while complying with the national laws and regulations and following MSF protocols. Ensuring a close follow up of the National Drug Supply particularly in projects where MSF is working in conjunction with MoH. Collaborating in budgeting and preparing drug and other medical material orders together with Medical and Logistic Coordinators

• Supervising the running of the pharmacies across the mission, ensuring the proper implementation of MSF Safety standards, incl. pharmacovigilance follow up and waste management protocols, and to national and international legislation, in order to ensure the quality of the service given to the population and the accurate handling of drugs and products, including its proper disposal, in terms of hygiene and security. In case of integration of medical stock under the supply, this includes close involvement in the medical warehouse as regards procedures, operations and stock management but not direct supervision of same. Supporting the Medical Coordinator regarding the follow-up of EPREP planning and maintenance of medical emergency kits

• Supporting and participating in all drug and medical material supply processes and ensuring its overall efficiency and effectiveness. This involves regular technical visits to project sites to ensure appropriate follow up of activities and management of field pharmacies; collecting and analyzing stock indicators according to physical records and logistic across different projects and together with the Medical Coordinator taking corrective decisions when necessary and providing technical pharmacy support regarding pharmaceutical information, medication use (protocols and rational drug use), management of side effects, adherence issues etc.

• Ensuring the collection of data for monitoring and surveillance of optimal quantity & quality of medicine use. Supporting activities at service level for effective drug distribution and control, quality prescription (rational drug use), medicines reconciliation, antibiotic stewardship interventions such as restricted use antibiotic review, follow up of pharmaceutical care plans, patient counseling, good dispensing practices and safe medication practices

• Monitoring the procurement process and taking corrective measures when needed, ensuring regular commu-nication with Medical, Logistics, HR and Finance departments regarding Medical Supply and Pharmacy Man-agement. Supporting the Medical Coordinator in order to ensure local medical purchases are made from ap-proved sources, subject to approval of Section Pharmacist

• Being responsible for the good maintenance of all drugs and equipment in the pharmacies and the appropriate storage and management of supply of narcotic and psychotropic medication with respect to national legislation, permitting traceability for these specific products

• Facilitating correct stock management and transport/storage procedures, in order to ensure the availability of stock in all projects and to avoid expiries/overstocks and stock-outs. Ensuring that all inventories of drugs and medical devices exist and are updated. In close collaboration with Logistics Department, supervising storage conditions (e.g. humidity, temperature, light exposure, cleanliness, pest and rodents control, stock security, maintenance of cold chain, etc.), classification, organization and inventory, in order to guarantee the quality of the medicines and other medical material and prevent damage, financial losses generated by expired items, deterioration and robbery. Being responsible for follow-up of loans/donations and management of expired med-ications according to MSF procedures (and national legislation in case of expired drugs)

• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required. In case of integration of medical stock under the supply, this includes providing support to Supply Log in this capacity to ensure the medical stock and pharmacy management according to recommended guide lines/procedures

• Participating in reporting according to MSF guidelines (SitReps, medical statistical reports, etc.) and reporting on drug consumption and medical devices dispensed according to protocols, informing on unusual patterns

MSF Section/Context Specific Accountabilities:

• Follow up Internal Request (IR) and Field Order (FO) with the field/pharmaco and the Supply team (delays, pending, problematic items and unavailability)

• Work in close collaboration with supply for contact with medical suppliers regarding quotation, item availability, item follow-up, substitutions, pending items;

• Source new suppliers for drugs, disposables, lab items in cooperation with the Pharmacy Coordinator, Regional Pharmacist and Cell(s) in order to benchmark, evaluate and validate suppliers and products from LP and stocks donated at field level

• Update the supplier list, prices, items availability in the database/price list and follow-up of the medical framework agreement

• Assist in exploring and preparing supplier contracts with selected suppliers based on newly updated medical standard list and consumption forecast

• Manage/supervise the reception at capital level of locally and internationally ordered items according to the good pharmaceutical practices (quantity and quality checks)

• Follow transit stock at capital level, managing organization, labeling and shipment with storekeeper and supply team

• Support the fields through the organization of orders, the follow-up of status of orders and potential complains, informing the Pharmacy Coordinator every time needed 

Requirements 

• Education / diplomas:  Essential pharmacy degree (or equivalent 4-5 years diploma according to the country of origin of the pharmacist)
  

• Experience Mandatory: Essential demonstrated two years’ experience in (hospital) pharmacy management, previous experience with MSF or other NGO’s in developing countries is desirable 

• Languages Mandatory: Arabic and English mandatory / Hebrew desirable
  

• Other Requirements: Essential - candidate needs to be IL and PS registered pharmacist.