National Office Secretary

Job Description

SOS Children’s Villages takes action for children as an independent non-governmental social development organization. We build families for children in need, we help them shape the development of their communities, we respect varying religions and cultures, and we work in countries and communities where our mission can contribute to development.

SOS Children’s Villages-Palestine started its operation in 1966 with the first SOS-Children’s Village in Bethlehem and is currently searching for experienced National Office Secretary to join the team of SOS Palestine National Office in Bethlehem. The National Office Secretary will report directly to the Administrative Officer.

Position summary and main aims:

Under the supervision of Administrative Officer, the National Office Secretary is responsible for the reception, secretarial and logistics duties at the National Office. The work involves frequent dealings with the public and necessitates a friendly, courteous, professional and efficient approach. The NO Secretary is a member of administrative support staff for NO co-workers.

Location: Bethlehem

Contract: Unlimited Contract

Direct Supervisor: Administrative Officer

Key performance areas and main responsibilities

Provides Secretarial Support

Answers all routine correspondence independently. Deals with more complex matters in cooperation with relevant senior co-workers.
Maintains a Stationary Register. Ensures that there is always a sufficient stock of envelops, stamps, etc. Obtains and distributes new supplies as necessary.
Arranges transportation, travel reservations, accommodation and visa arrangements for co-workers and NO visitors in a timely manner.
Schedules meetings, appointments and prepares agendas and any supporting material for distribution;
Performs other secretarial tasks as requested by line manager

General Administration

Maintains and tracks NO Driver schedule
Supports in procurement as request by line manager
In charge of filing and archiving of important documents; as requested by line manager
In charge of Petty Cash
Supports requests by HR department in coordination with line manager

Ensures the Smooth Flow of Correspondence and Communication

Assists callers as required and takes messages if necessary.
Forward incoming calls to the appropriate co-worker
Maintains complete confidentiality in all matters relating to NO operations.
Communicates with relevant co-workers in the happenings of upcoming events – visits;
Circulates memos and other documents as requested by line manager;

Creates a Welcoming Atmosphere

Welcomes all visitors and ensures they receive any assistance they require, or are directed to other staff members as necessary.
Organises refreshments for guests and assists with the organisation of special functions.

Child Safeguarding (CS)

Responsible within own area of work to raise awareness of the SOS Child Protection Policy principles and to prevent and protect children from all forms of abuse, abandonment, exploitation, violence and discrimination.
Responsible to report any CS suspicion, concern, allegation or incident immediately, following Child Safeguarding reporting procedures. CS reports should be made to the IOR CS focal person and/or to the respective line manager.

Job Requirements

Must Criteria

Bachelor in Business Administration or related field.
2-3 years relevant experience.
Fluency in both English and Arabic.
Good communications skills.
Excellent computer and Microsoft office skills (Word, Excel and Power point).
Excellent oral and written communication skills

Competencies – knowledge, skills, abilities

Able to manage own time and to work under high pressure
Self-motivated and team work skill.
Good time management, organizational and administrative skills

Job Details

Job Title National Office Secretary

Deadline 09 - Feb - 2023

Location Bethlehem

Job Type Full time

Position Level Mid Career

Salary N/A

Degree Bachelor's degree

Experience 2 Years

Category Business & Admin

Application Instructions

Interested candidates must send their Cover Letter including related job achievements, CV, and three traceable references to:

[email protected] by Thursday, 9th of February 2023

Indicating in the subject line: National Office Secretary

Only short listed candidates will be contacted. Applications after deadline will be excluded. Applications not conforming to the conditions will not be considered.

Certificate of Good Conduct/Police Clearance is mandatory to be submit in case of selection.

Homepage
Jobs
Bethlehem
National Office Secretary

For your privacy and protection: when applying to a job online , never give your credit card or bank account information, or perform any sort of monetary transaction to a prospective employer.

Latests Jobs By قرى الأطفال SOS Children’s Villages

Job Title

Date Posted

HR Recruitment & Learning Officer

29, Jan

National Programmes Advisor

28, Jan

Emergency Projects Coordinator

11, Jan

Field Project Coordinator

23, Dec, 2024

Sub-Regional Safety and Security Advisor