Office Administrator

Job Title:         Office Administrator 
Duty station:        Shu’fat
Duration/ Contract Type:    Part time Contract 80%, open ended.
Working Days :      Mon- Thurs.
Closing Date:      10th September 2017
Start Date  :          1st November 2017

About DanChurchAid (DCA):

DanChurchAid( DCA) was established in 1922 in Denmark as an independent non-profit organiza-tion aimed at supporting the world’s poorest people. It is rooted in the Danish National Evangelical Lutheran Church and is a member of Action by Churches Together (ACT) Alliance. Today DCA is one of the major Danish humanitarian organizations working with local partners, international networks, churches and non-religious civil organizations to assist the poorest of the poor. 

DanChurchAid (DCA) and Norwegian Church Aid(NCA) work together in Palestine office under a Joint country program starting June 2016 with DCA lead.

DCA/ NCA is currently looking for a qualified candidate to fill the position of “ Office Administrator” based  in its office in Shu’fat .

Main tasks for the position:

-    Provide all the secretarial services :  calls, mails, and visitors
-    Monitor and ensure the office is maintained properly and clean.
-    Ensure that all office equipment and furniture are in working condition and take corrective actions immediately when malfunctioning
-    Responsible of office Vehicle: contract, maintenance, insurance, auto log sheets.
-    Provide Administrative support to fellow colleagues and country Director : faxing, scan-ning, following up with vendors / partners ….
-    Assisting and supporting the unit when needed for Finance, Admin, HR, Procurement and security responsibilities.
-    Facilitate special event registration and execution.
-    Logistical arrangements for visitors and staff for travelling abroad: visa, invitation letters, booking tickets, hotel, transportation...
-    Local Logistical  arrangements  for staff,  partners, visitors in the country
-    Provide administrative support/ assistance for visitors.
-    Provide administrative support/ assistance for  expats  for settling in : shipments from home country,  travel guidance in country, housing, maintenance …
-    Permits : applications, follow up with responsible authorities , update tracking sheets


Key qualifications / Experience expected:

-    BA degree in Administration or relevant field.
-    1 to 3 years of experience in similar positions
-    Previous work experience with International NGOs is preferred
-    Fluent command of verbal and written Arabic and English. Hebrew is a plus
-    Computer literate, including Excel, word,
-    Ability to travel in Jerusalem. Preference for holders of driving license.
-    Sense for quality in the work.
-     Be solution-oriented.
-    Very good interpersonal and communication skills.
-    Be flexible, pro-active, self-motivated and able to organise work independently as well as be willing to work within a team.

To apply for this position:

Applicants should send their CV with 2 traceable references of previous supervisors, and a cover letter that includes justification of interest in this post to the following e-mail address:
 

[email protected]

no later than the 10th September 2017, Please write “Application –Office Administrator” in the email subject line.
While we thank all applicants for their interest, only those selected for interviews will be contacted. Note that all interested candidates are encouraged to apply, regardless of age, race, gender, sexual orientation, marital status and religious, political or ethnic affiliation.

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