Office Assistant 029/09

World food programmE-OPT
VAcancy Announcement  :  029/09      
dATE OF ISSUE: 01 may 2009
Deadline for application:  15 May 2009           

This vacancy is open only to nationals. Both female and male candidates are encouraged to apply.

Job Title: Office Assistant            Level: G3           Contract: Fixed Term

Location: oPT Country Office, Jerusalem         Duration: One Year

Accountabilities:  Within delegated authority, the Office Assistant will be responsible for the following duties: (These duties are generic and thus not all inclusive nor are all duties carried out by all Office Assistants)

Extract and input data from various sources in administrative, human resource, procurement, logistics and other WFP systems;

Respond to a variety of enquiries from staff in the unit and elsewhere in the Programme and supply readily available information from office files, databases, liaising with other offices as appropriate; 

Update charts and tables utilising graphic software, design hard copy and computer resident forms; update and track computer assisted processing of administrative actions;

Type a variety of material such as correspondence, reports and papers;

Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, reports or from other sources for external use;

Assist in the preparation of administrative reports; draft routine correspondence; correct texts or data;

Operate a variety of office equipment such as photocopier, facsimile, printer, telex, and maintain supplies; produce photocopies of materials as required and collate pages when necessary;

Check accuracy of simple calculations, coding, and data;


Make travel arrangements, request travel advances and prepare travel documentation as required;

Receive telephone calls and office visitors and refer them to the appropriate source or reply personally to queries when possible;

Collect, sort and distribute correspondence, reports and other material and transmit correspondence, documents, etc, via electronic mail, fax, courier service or other means;

Set up, classify and maintain unit files;


Perform other related duties as required.

Qualification and Education:
Education:      Secondary school education.

Experience:     At least two years experience in support functions, including keyboarding skills and knowledge of simple record keeping procedures.

Knowledge:    Experience utilising computers, including word processing, spreadsheet and other software packages.

Languages:    Fluency both in written and oral English and Arabic

Nationals meeting these qualifications are requested to send their CVs to:

 

UN / World Food Programme
e-mail to:  [email protected]

 

 

 

 

 

 

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