Office Manager

National Erasmus+ Office (NEO) in Palestine announces the following vacancy for its office in Ramallah.

Title: NEO Office Manager 

Location: Ramallah

Deadline for Applications: 20th August 2019

Main Tasks and Responsibilities:

• Assist organizations (higher education and other type of institutions) as well as individuals (students, university staff, professionals, etc.) involved in Erasmus+ activities (in relation to visa, tax, insurance, importing equipment, contacts with local authorities and the EU Delegation, etc.).
• Assist the Programme officer (PO) in promoting cooperation, enhance synergies and support the exchange of good/best practices between Erasmus+ projects active in the partner country
• Assist in the technical financial and informatics work.
• Assist in disseminating any relevant information regarding Calls for Proposals launched in the context of EU programmes and initiatives in higher education that are relevant for the organizations and/or nationals from the Partner Country.
• Assist in providing to the Commission and the EACEA support for the preparation, organization and hosting of meetings and events
• Assist in writing minutes and news of each activity.
• Assist in reporting
• Fix and prepare the appointments of the field monitoring visits

Financial Tasks:  

• Work closely with project officers over the project implementation planning and cash flow projections;
• Prepare budget revision in close coordination with the NEO Director
• Work closely with the NEO Director to implement, improve and maintain financial management policies, systems, structures, and procedures for the program;
• Assist the accountant in the drafting of financial reports and proposals for projects to the donors for financial and administrative part
• Working with the NEO Director, to assist in the consistent and accurate Human Resource administration/documentation, including personnel files, agreement , job descriptions, recruitment, insurance, disciplinary measures, annual leave and sickness records.
• Help in preparing audit files 

Other Tasks:

• Handle calls, mail, and electronic communications
• Assist the PO in taking and distributing meeting minutes
• Assist in receiving and maintain proper inventory records of all project property
• Responsible for sending and receiving pouches/ packages
• Arrange transportation for employees 
• Assist in preparing purchase and payment requests for the office supplies (kitchen, stationary, water)
• Petty cash custodian, disburse petty cash according to NEO policy
• Assist in collecting all necessary documents and information from individuals and entities to be vetted and ensure that they are complete, accurate, and submitted to the project on a timely basis
• Manage logistics support for the office
• Assist the staff in organizing events and workshops

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Requirements:

1. B.A in English Language, Business administration or any related field
2. Strong command of English Language
3. Strong experience in writing advanced reports 
4. 4 years of experience at least (3 of them in writing reports in English)
5. Knowledge of the Palestinian Higher Education System 
6. Knowledge of the Palestinian Universities

Skills required for the position:

1. Strong planning and coordination skills
2. Financial background is preferable
3. High level of technical reporting skills in English.
4. Good interpersonal skills including the ability to listen and conflict resolution.
5. An ability to work under pressure.
6. Computer skills.
7. Committed to NEO values and code of conduct.

1- Interested applicants may send their CVs with a covering letter to:  [email protected] 

2- For queries only, please phone: 02-2401882

Important notes to applicants:

- Should write in subject of email the position title you are applying for.

- CVs should and cover letter be sent no longer than 20th August 2019.