Office Manager / Admin Assitant

Office Manager / Admin assitant - Ramallah Office

Position Definition

The admin assistant / office manager will excel in managing executive schedules, coordinating communications, and handling confidential information with discretion. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Roles and responsibilities

Fully responsibility for:

• Scheduling and managing the office’s appointments, meetings, and travel arrangements.
• Coordinating and prioritizing daily tasks and deadlines to ensure efficient use of the time.
• Serving as the primary point of contact between the office and internal/external stakeholders.
• Preparing and reviewing correspondence, reports, and presentations for the office/CEO.
• Organizing and preparing materials for meetings, including agendas, reports, and presentations.
• Take meeting minutes, track action items, and follow up on assignments.
• Arrange travel itineraries, accommodations, transportation and travel-related expenses and ensure all arrangements are executed smoothly for the office/CEO.
• Handling sensitive and confidential information with the utmost discretion.
• Maintaining confidentiality regarding organizational matters and executive decisions.
• Providing administrative support, including filing, record-keeping, and managing office supplies.
• Assisting with personal tasks and errands as needed.
• Supporting special projects and initiatives as directed by the CEO.
• Tracking progress, manage deadlines, and ensure project objectives are met.
• Assisting in organizing and managing corporate events, conferences, and executive functions.
• Coordinating logistics, guest lists, and event materials.
• Overseeing office operations and ensure a smooth and efficient work environment.

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Minimum Requirements

●      Bachelor’s degree in business administration, Management, or a related field.

●      At least 1-2 years of experience as an executive assistant or in a similar role.

●      Fluency in English both verbal and written.

Skills and Attributes

●      Excellent attention to details; strong organizational skills.

●  Exceptional ability to manage time, prioritize tasks, and handle multiple responsibilities simultaneously.

●      Good personal, communication and team coordination skills.

●      Meticulous attention to detail in preparing documents, managing schedules, and executing tasks.

●      Ability to work under pressure.

●      High level of confidentiality and discretion in handling sensitive information.

●   Proficiency in office technology and software, with the ability to quickly learn new tools and systems.

Professionals who possess the minimum requirements are encouraged to apply before (05.09.2024). Short listed candidates will be contacted to take an exam and be part of an interview.

To apply please visit:
Office Manager / Admin assitant - Ramallah Office