Operations Assistant

Operations Assistant

Job Title:Operations Assistant   
Organization:War Child
Job Location:Occupied Palestinian Territories-Gaza
Starting date + period:    ASAP (initially for 4 months)

War Child (WC) in the occupied Palestinian territory is a non- profit, non-political and non-religious non-governmental international organisation. The organisation invests in the peaceful future of children affected by armed conflict. WC’s programmes strengthen psychosocial development, contribute to protecting children from violence, neglect and abuse, and advocate for the rights of children and youth, applying the power of creative arts and sports to reach its objectives. WC is working in the oPt since 2004, and has an office in Jerusalem and in Gaza.
Vacancy
War Child is looking for a motivated and dynamic full-time Operations Assistant for the emergency response in Gaza.
Objective of the position
The Operations Assistant (100%) ensures the operations, administration and logistical processes and systems are running effectively and efficiently to enable programme staff and other stakeholders to implement the War Child Programme in Gaza. The Operations Assistant is responsible for compliance with external donor financial and administrative requirements (following several donor guidelines).
The Assistant will be based in War Child office in Gaza, he/she directly reports to the Operations Support Manager (OSM). The position involve travel outside the office in the Gaza strip, with travel to Jerusalem depending on need.

Result Areas/Responsibilities:
Logistics & Procurement
-Act as a focal point for procurement for the Gaza projects.
-Record all transactions according to auditing standards (payment vouchers, receipts etc.).
-Handle petty cash transactions for the Gaza office.
-Coordinate visits from Head Office and from Jerusalem.
-Upload documents on SharePoint and ensure the digitalisation is performed.

Finances
-Check financial reports of War Child’s partner organisations.
-Check receipts for eligibility of all projects according to guidelines.
-Record all transactions according to auditing standards (payment vouchers, receipts etc)
-Double-check accuracy & completeness of financial report.
-Compile, organize and archive all bookkeeping and financial documents according to international auditing standards.

Administration
-Performs administrative tasks as requested by supervisor (photocopies, buying stationery, scanning/faxing documents).

Other
-In the absence of Gaza Program Officers provide support to the WC team and partners.
-Take on any other relevant tasks to the area of responsibility as requested by the OSM or the Country Director.

Reporting
-Reports directly to the Operations Support Manager.

CANDIDATE’S PROFILE
Knowledge 
-Minimum Bachelor’s degree in accountancy, Business Admin or any other related field.

Experience
-Minimum 3 years’ experience in similar positions with an international NGO
-Experience of donor-funded project a must

Skills
-Result-oriented, attentive to detail and cost-conscious
-Fluency in English and Arabic is a requirement

Other requirements:
-Works well in small team, flexible to take on new tasks, comfortable in a flexible working environment;
-Based in Gaza with field work.

Conditions
-Full-time job of 40 hours per week, distributed over five days (preferably Monday to Friday).
-Remuneration and benefits according to War Child’s salary scale for oPt local employees/ Terms and Conditions for oPt local employees (in accordance with local Labour Laws).

Guidelines to apply:
Interested candidates are invited to send their CV (including contact details of the last two line managers) and one-page cover letter to [email protected] by Monday 22 Sep. 2014 11 am. Applications received beyond this deadline, hand-delivered or mailed to the office, will be immediately excluded. No additional information will be provided by phone or email. Please write “Operations assistant’ in the subject of the email. Only shortlisted applicants will be contacted.

Commitment to the vision and goals of War Child Holland including adherence to the Child Safety Policy is required.

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