Operations Assistant

Title and Level : Operations Assistant –GS-4
Type of Contract :Temporary Appointment (TA) for 12 Months
Duty Station :Jerusalem- oPt

Key Tasks and Responsibilities of the Assignment :

Under the general supervision of the Chief of Operations the incumbent is assigned the following major duties:
1. Review and update office files and records relating to a variety of topics for information and references. Furthermore selects information and records in specified format for use by Chief of Operations and other Staff in preparing reports, correspondence, technical papers, projects or programme plans and general reference documents.
2. Classifies and codes material relating to a number of subject matter areas, and maintains general office files
3. Coordinates the work flow to the Chief of Operations, schedules and maintains appointments, including schedule of meetings, both internal and external. Provides Secretarial assistance as required.
4. Drafts routine correspondence, telegrams, memoranda and reports via oral instructions, previous correspondence or other available information sources, in accordance with standard office procedures
5. Maintains – updates security data base including status of local
6. Maintain operations section work plan and follow up on weekly priorities for review by the supervisor on weekly basis.Participate in operations group meetings and takes notes, prepares reports and ensures follow-up on planned actions.
7. Prepare and compile documentation for Audit reporting, Budget reviews and ensure proper filing of these documents.
8. Performs other duties, as required

Selection Criteria :
Academic Qualifications :
Completion of secondary education. Ability to operate a typewriter and keyboard equipment, such as a word-processor.

Work Experience :
Three to four years general clerical work, which should include a good knowledge of standard
clerical practices and procedures.

Languages :
Fluency in English Language required. Knowledge of the local language of the duty station is an asset.

Required Competencies :

a)Integrity: Maintains high ethical standards; takes clear ethical stands, keeps promises; immediately addresses untrustworthy or dishonest behavior; resists political pressure in decisionmaking; does not abuse power or authority.
b)Commitment: Demonstrates commitment to the organization and UNICEF’s mission; demonstrates the values of UNICEF in daily activities and behaviors; seeks out new challenges,
assignments and responsibilities; promotes UNICEF’s cause:
d)Working with People: Shows respect for the views and contributions of other team members;
shows empathy; listens, supports and cares for others; consults others and shares information
e)Planning & Organizing: Plans activities and projects well in advance and takes account
of possible changing circumstances; manages time effectively; monitors performance against
deadlines and milestones.
g)Following Instructions &Procedures:Doesn’t unnecessarily challenge authority; follows procedures and policies; keeps to schedules; complies with legal obligations and safety requirements of the role.

If you have experience in working in a similar capacity, send an application letter, detailed curriculum vita in English AND a duly completed United Nations Personal History form (P11). The P11 form can be downloaded from here P11 Form

-Applications to be submitted by 27 December 2010 and be addressed to the following with reference to the vacancy notice number and post title.

Chief of Operations,
UNICEF oPt,P.O.Box 25141, BeitHanina, Jerusalem Or
Email: [email protected]
Applications, which do not meet the specified minimum requirements or those that will be received after the closing date will not be entertained.
UNICEF is committed to gender parity in its mandate and its staff. Well qualified candidates, particularly women are strongly encouraged to apply