PERSONAL ASSSISTANT TO HOM/DHOM

A European Union mission working to support the Palestinian Authority in establishing sustainable and effective policing arrangements is advertising the following vacancy at the Headquarters Office in Ramallah.

Summary:
The incumbent is responsible for the provision of day to day routine work for both Head of Mission and Deputy Head of Mission.

Duties:
-Assist the Head of Mission and Deputy Head of Mission in his/her daily work.
-Maintain day to day calendars of Head of Mission and Deputy Head of mission.
-Schedule appointments and meetings with local authorities, other international organizations and others
-Place and screen telephone calls
-Manage requests for information and follow up on anything requiring the action of Head of Mission and Deputy Head of Mission
-Draft Routine Correspondence
-Prepare and organise material/folders for official trips and meetings
-Take dictation and minutes at meetings
-Provide Hospitality Services
-Remain updated on current political events and developments in the country and European Union
-Establish and maintain a paper record of meetings and topics
-Liaise with Staff Officers regarding research for meetings and action related subjects
-Maintain system of “Bring Up” papers for action
-Provide secretarial support including typing of letters and reports
-Perform other duties as required

Qualifications and Experience:
-An advanced University Degree in Business Administration, Secretariat, Social Sciences or equivalent academic or professional training.
-A minimum of five years of experience in related topic with broad professional experience, in administrative and operational aspects ofoffice related issues and training.
-To have experience in the implementation of EU processes and regulations (desirable).
-Excellent level of written and spoken English and Arabic. Hebrew desirable
-Excellent Computer skills required: MS Office, Microsoft Excel, Microsoft Word
-Ability to take initiative and careful attention to details
-Ability to establish and maintain effective working relations as a team member in a multi-cultural, multi-ethnic environment.
-Ability to prioritize and manage a high workload on occasions
-Ability and willingness to work additional hours if required

Interested applicants should send their curriculum vitae with a covering letter, both in English, indicating the position they apply for and explaining their interest including an analysis of their suitability for the position. “All applicants should have a Driving licence, to be able to drive
in the West Bank and Israel”.
We will only consider application sent by e-mail to: [email protected] Deadline 12 February 2010 at 24:00.
Applications will be treated in confidence and only those short listed will be contacted for their interviews.