Pharmacy Supervisor

Medecins Sans Frontieres (MSF – Doctors Without Borders) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of religion, creed or political affiliation. To develop this work from Jenin/Tulkarm Project, we are recruiting a Pharmacy Supervisor.

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.

• • Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.

  • Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.

  • Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.

  • Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression

  • Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analyzing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.

  • Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.

  • Recording all items received and issued in computer (Isystock) and reporting on drug consumption and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalize the budget and to ensure availability.

  Assisting in training of nursing staff regarding dispensing of drugs and their side effects

• • Ensuring that the Project Pharmacy is properly organized according to MSF standards. Implement CAPA.

  • Ensure Jenin stock management according to MSF GSDP including safety, security and stock

  • good arrangement

  • Ensure refill of bags, stabilization points or supply of other end-user units according to the need

  • and ensure consumption follow-up

  • Supervising the supply of drugs to patients, according to medical prescriptions

  • Ensure weekly stock reporting to Pharmaco and PMR.

  • Ensure minimum of weekly Isystock update; Send updated Isystock backup weekly to PMR and PharmaCo. Report overstock, pre-rupture/rupture and pre-expiry to PMR and PharmaCo, and other relevant team members, according to the chronogram. Pharma Sitrep to be elaborated monthly.

  • Ensure the respect of Quality Validation process, in collaboration with Mission pharma, for all local purchases and reception according to the MSF SoP

  • In collaboration with HR team, participate to the sizing of pharma team

  • In collaboration with PMR and PharmaCo, ensure to place orders in a timely manner

  *Frequent travels between both project locations (Jenin and Tulkarem), will be required according to the needs. Additional tasks and responsibility can be requested, according to the evolution of the medical activities in the project.