Procurement Assistant

Save the Children is the world’s leading independent organization for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfill their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. 

Save the Children is seeking a qualified candidate to fulfill the following vacancy in it’s Ramallah Office:

Four Months REPLACEMENT - Procurement Assistant Position
Ref.#: (PA/WB/2016)

The purpose of the Procurement Assistant position is to act as a replacement for four months carrying out procurement activities effectively and efficiently. 

The Procurement Assistant is responsible for the administrative procurement related duties that would contribute to the efficiency of any procurement process.

Reports to: Senior Procurement Officer.

KEY AREAS OF ACCOUNTABILITY:

Key Area 1: Procurement:

-To contribute to the efficiency of all procurement calls according to the operational standards and procedures.
-Obtain price offers and prepare vendor contracts, purchase orders, competitive bid analysis and request for quotations for simple and formal quotations.
-Maintenance of the contracts register to accurately record the status of contracts with suppliers and service providers.
-Ensure that procured and received goods are readily available to program and support service departments according to requirements.

Key Area 2: Administration/Reporting

-Maintain detailed records of purchase orders, track and monitor supplier lead time and quality of goods/services
-Update the supplier database that includes recording information on supplier’s performance
-Update the procurement tracker on daily basis.

Key Area 3: Compliance:

-Ensure following the established oPt CO procurement policies of SCI.
-Ensure that vetting for suppliers and service providers is done and recorded in coordination and guidance of the Finance/Awards staff.
 
Applications will be considered based on the following essential criteria:

ESSENTIAL COMPETENCIES:

-University Degree in Accounting, Business Administration or similar field.
-1 year of work experience in a relevant/similar role
-Written and verbal fluency in English
-Excellent computer skills (Excel, Word, PowerPoint) Commitment to Save the Children values.
-Strong communication and interpersonal skills
-Ability to work productively in a complex and varied workload environment, and meet tight deadlines.
-Ability to contribute to a small, proactive team, motivating staff and working collaboratively with colleagues and provide support and advice, as necessary.
-Appreciation of the value of cooperation within a team environment.
-Understanding of Save the Children’s vision and mission and a commitment to its objectives.

Desirable

-Work experience with a Non-Governmental Organisation (NGO) or United Nations (UN)
-Formal academic qualification in logistics, Supply Chain Management/ procurement
-Valid driving license

Application Process:

Applications should be submitted to

Apply Now

 no later than April 1, 2016, please make sure to mention the position name and / OR number in the subject.  The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.

Application package should include the following:

Cover letter with the applicant’s current contact information and position applying for in the subject.

Resume including Professional References (minimum of three, with complete contact information)

Applications not including all of the above information will not be reviewed. Only short listed candidates will be contacted. All applicants will also be subject to Save the Children’s Child Safeguarding Policy and reference checking process.