Procurement Assistant

Position: Procurement Assistant
Location: Ramallah
Reports to: Procurement Manager 
Duration: One year with possibility of extension

Job Objectives:

Follow up and manage the basic tasks of the procurement department, and support the procurement Staff.

Detailed Tasks & Responsibilities:

• Gather invoices, track related info, tax docs, and all supporting documents in order to submit full payments to the finance department.
• Follow up on all ongoing contracts, tracking their deadlines and help in issuing admin, time and cost modifications when needed.
• Issue and follow up VAT exemption documents and update the procurement team accordingly.
• Prepare and Issue Purchase Orders, in addition to MoUs amendments upon request.
• Daily follow up with suppliers to obtain price offers and follow up receiving the price offers/tenders documents.
• Conducts market research to search for potential vendors when needed.
• Maintain updated records of purchased products, delivery information, and invoices.
• Maintain appropriate records (soft and hard copies)
• Scanning and printing all documents for archiving purposes.
• Support in receiving, opening bids/quotations,
• Update the vendor master lists and follow up vendor evaluations records.
• Work with other team members and the Procurement Manager to perform all additional assigned duties as needed.
• Writing meeting minutes for the procurement department meetings when requested.
•  Undertake such other duties as are commensurate with the grade of the post.

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Skills/Qualifications:

Minimum Skill Requirements

• BA in business administration or any other related field
• Preferably one year Experience in NGOs or International Organization Procurement 
• Fluency in using Google Apps & and other PCRF Platforms
• Ability to quickly learn and adapt to new systems

Communication

• Fluent in written and spoken Arabic; English language is spoken adequately
• Accurately prepares written correspondence that is coherent, grammatically correct, effective and professional across languages.
• Listens to others and accepts input from team members.
• Dress and speaks in a professional and polite manner to all volunteers, staff, beneficiaries, and others;

Leadership

• Appreciation of and dedication to the cause of PCRF in promoting the love for the organization
• Outstanding interpersonal skills
• Displays a positive attitude.
• Demonstrates flexibility in day-to-day work.
• Sets high standards of performance for oneself.

Teamwork

• Establishes harmonious working relationships with team members.
• Shows initiative in interacting with and collaborating with team members on  project's and organization’s activities
• Use every opportunity to learn from team members

Interested and Qualified candidates must apply through the Link. The closing date for applications is 12 March 2024. 

PCRF is an equal opportunity action employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, and disability.