Procurement Assistant

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of war and internal violence and to provide them with assistance. It also endeavors to prevent suffering by promoting and strengthening humanitarian law and universal humanitarian principles.

The ICRC Mission in Jerusalem, is seeking qualified and motivated candidate to fill in the following position: 

Procurement Assistant 1

Place of Employment      :  Jerusalem

Contract duration            :  Open-ended (including 3 months’ probationary period)

Occupation rate               :  100%

Job Grade                         :  B2

Starting Date                    :  February 2025 

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Main Responsibilities

 Under the supervision of the Buyer 2 in Jerusalem the Procurement Assistant 1 is responsible to assist the procurement team function smoothly in line with the ICRC's and the delegation's policies and the applicable laws and regulations.

 The Procurement Assistant

• Draws up monthly expenditure forecasts and resolves transactional problems with financial services and suppliers.
• Compiles and reconciles suppliers' invoices against purchasing documentation and processes for payment following rules and procedures.
• Ensures that purchase order files are kept up-to-date and ready for audits.
• Initiates supply requests or requisitions.
• Ensures that risks are mitigated by performing the controls assigned to his/her role as  described in the Logistics Risk and Control Matrix​
• Conduct market survey and suppliers sourcing for the unit’s needs
• Visits suppliers’/ companies and complete the supplier’s quality assessment (QHSE) form.
• Creates, maintains and updates the supplier and product files and databases regularly.
• In contact with suppliers for tenders’ reception and submission and related matters.
• Support the purchasers with minor purchases and administrative issues including Purchase Orders (PO) creations.
• Provides and collects information for statistics.
• Ensures proper treatment and filing and archiving of all relevant documents.
• Replaces other purchasers during their absence.
• Sorts out the quality claims before validating supplier’s invoices.
• other related tasks

  Education & professional experience:

• A degree in Accounting, Procurement or Business Administration.
• Fluent Arabic and Good command of English, Hebrew is an asset.
• At Least 4 years' experience in a similar position.
• Computer proficiency and good command in Word, Excel and PowerPoint software and ERP Software.

Other requirements:

• Good Communication & Analytical skills
• Valid and clean Israeli driving license
• Knowledge of the procure-to-pay (P2P) process or enterprise resource planning software an asset
• Registers and treats information (general and specific) accurately and with confidentially.

Interested applicants must submit an introduction letter and a resume, education, and work certificates, in English, no later than 31 January 2025 to [email protected] indicating in the subject line:

Procurement Assistant_Application_ Your name

Relevant applications will be treated, and only shortlisted candidates will be contacted.

“The ICRC values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates.”

At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values.