Procurement Associate

Closing Date: 1 of November 2024 

Post Title: Procurement Associate- East Jerusalem

Category:Service Contract

Position #:21629

Duty Station: East Jerusalem, State of Palestine

Duration: 1 Year with Possibility for extension.

Organizational Location:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and
every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current
strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end
unmet need for family planning; and end gender-based violence and harmful practices. These results capture our
strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading
up to 2030.
UNFPA will be implementing its 7th Country Programme 2023-2025 in Palestine which will continue to respond to the
humanitarian needs of the population, bridge humanitarian and development programming and include a more
sustainable response for improved resilience. The vision and focus of the Country Programme 2023-2025 are to urgently
accelerate reduction of stagnated unmet needs for family planning and increasingly higher rates of gender-based
violence and child marriage, whilst simultaneously returning to and sustaining earlier gains on maternal mortality.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these
international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who
are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence
in programme results.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

Under the overall supervision of the Humanitrian Supplies Logisics Team lead and the direct supervision of the  Procurement Analyst, and in direct coordination and collaboration with the UNFPA Palestine Supply Unit, the Procurement Associate delivers quality services in procurement, and supports the country office operations in compliance with all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support to the CO and UNFPA-supported projects. 

You would be responsible for:

A.  Support in Procurement Processes

• Assisting the Procurement Analyst in managing procurement activities, including the preparation, review, and evaluation of tender documents, and conducting quotation analyses in line with UNFPA procurement rules.
• Collaborating with internal teams to ensure all procurement activities are aligned with organizational and project-specific requirements, ensuring transparency and cost-effectiveness.
• Assisting procument officer in Leading efforts to procure Reproductive Health (RH) kits for the West Bank and Gaza, ensuring compliance with UNFPA procurement protocols and national regulations.
• Exploring local sourcing options for RH kits and other essential medical supplies to ensure timely, cost-effective procurement that supports the specific needs of the region.
• Coordinating with local suppliers in WB and Gaza to ensure quality control and compliance with health and safety standards for locally sourced medical supplies.
• Monitoring the supply chain for RH kits, from sourcing to delivery, to ensure all medical supplies reach their intended destinations promptly and meet the required specifications for health projects in the region.

B. Market Research & Supplier Database Management

• Conducting market research to identify and evaluate potential suppliers, ensuring the supplier database is accurate, up-to-date, and responsive to UNFPA procurement needs.
• Engaging with suppliers to gather relevant information for sourcing and verifying the availability of goods and services to meet UNFPA procurement requirements.

C. Liaison with UN Agencies

• Liaising with other UN agencies to gather information on existing contracts, fostering collaboration, and sharing procurement information to ensure cost-effective sourcing across agencies.

D. Reporting & Analysis

• Preparing procurement-related reports and analyses, including drafting responses to inquiries from stakeholders and senior management. Ensuring reports align with the clearance processes established by the Supply Unit Team Lead.
• Monitoring procurement performance through data analysis and reporting to improve processes and address any discrepancies or inefficiencies.

E. Reviewing Procurement Requests & Processing

• Reviewing procurement requests for office and project equipment, supplies, and services, ensuring the requests are processed transparently, adhering to cost-efficiency and regulatory standards.
• Collaborating with project teams and administration staff to facilitate smooth processing of procurement requests.

F. Long-term Agreements & Internal Controls

• Supporting the Administrative Associate in managing long-term agreements, ensuring compliance with UNFPA regulations, and facilitating the timely renewal or initiation of agreements.
• Identifying and proposing improvements to internal procurement procedures to enhance efficiency and mitigate risks. Addressing audit-related issues to ensure compliance with procurement rules and standards.

J. Service Procurement Support

• Assisting in the procurement of services, ensuring that contracts for services are well-managed and responsive to project and office needs.

H. RH Last mile delivery support 

• Leading efforts to procure Reproductive Health (RH) kits for the West Bank and Gaza, ensuring compliance with UNFPA procurement protocols and national regulations.
• Exploring local sourcing options for RH kits and other essential medical supplies to ensure timely, cost-effective procurement that supports the specific needs of the region.
• Coordinating with local suppliers in WB and Gaza to ensure quality control and compliance with health and safety standards for locally sourced medical supplies.
• Monitoring the supply chain for RH kits, from sourcing to delivery, to ensure all medical supplies reach their intended destinations promptly and meet the required specifications for health projects in the region.

 Work Relations:

The Procurement Associate reports to the Procurement Analyst and is an integral part of the Supply Team. He /She maintains collaborative relationships with all relevant programme and operations staff based in Jerusalem, Ramallah, Cairo and Gaza and delivers quality services in administration and procurement to those internal and external clients.

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Qualifications and Experience: 

Education:  Completed First level university degree in Business in Procurement and Logistics/supply chain Management, or relevant. 

Knowledge and Experience: 

• Two years of relevant experience in supply chain and procurement, preferable in medical procurement.
• Proficiency in current office software applications and corporate IT systems.
• UN Experience will be an asset. 

Languages: 

Fluency in English & Arabic.

Required Competencies: 

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing cultural diversity
• Embracing change

Core Competencies: 

• Achieve results
• Being accountable
• Developing and applying professional expertise/ business acumen
• Thinking analytically and strategically
• Working in teams/ managing ourselves and our relationships
• Communicating for impact

Functional Competencies:

• Managing documents, correspondence and reports
• Providing procurement and logistical support
• Managing information and workflow
• Planning, organizing and multitasking
• Ability to secure confidentiality in procurement processes

Other Desirable Skills:

• Proven ability to careful management of details is a must including precise use of written language
• Attention to quality and capacity to meet deadlines.
• The position requires candidates to work in an environment where continuous improvement is required and being available to deal with a steep learning curve.
• Able to take informed decisions, having initiative and being proactive. 
• Excellent communication skills, including the ability to actively listen and discern issues.
• Ability to work independently, to communicate clearly both orally and in writing; courtesy, tact and ability to work effectively with people of different national and cultural backgrounds in a team environment. 

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. 

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Interested and qualified candidates can apply online through Apply Now-button below