Procurement & Compliance Officer

Position: Procurement & Compliance Officer

Location: Ramallah, WB 

Global Communities is an international development non-profit organization. Our mission is to create long-lasting, positive and community-led change that improves the lives and livelihoods of vulnerable people across the globe. 

Global Communities is seeking a Procurement & Compliance Officer to support a USAID-funded Household WASH program in Gaza. This program, initiated three years ago, will continue for an additional two years. Its primary objective is to enhance human health, environmental well-being, and livelihoods in vulnerable communities by improving access to safe domestic water and sanitation facilities. Priorities include: 1) Providing durable solutions to vulnerable communities, such as the establishment, extension or rehabilitation of water distribution networks and sanitation systems at the household and neighborhood levels; and 2) Increasing emergency WASH preparedness interventions to mitigate and reduce rainwater and sewage flooding risks in vulnerable communities.

Roles & Responsibilities

• Develop procurement plans in coordination with the Director of Procurement, Grants and Compliance.
• Draft solicitation documents for inviting and receiving bids, ensuring appropriate and latest specifications are used, and in compliance with organizational and donor requirements.
• Arrange for receiving bids in accordance with organizational and donor rules and regulations.
• Document procurement processes and share with concerned colleagues for transparency and accountability.
• Prepare evaluation reports to support the selection of vendors in compliance with procurement policies and regulations.
• Prepare contract documents as stipulated in the relevant procurement documents.
• Maintain and update the master procurement tracker of all procurements, and report as needed to the Director of Procurement, Grants and Compliance.
• Maintain contact databases and preferred vendor list, ensuring that information is accurate and up to date.
• Support the Director of P in the compilation of monthly sub-award reporting, as needed, ensuring compliance with donor requirements.
• Responsible for vetting process for GC Sub-awardees, trainees, and vendors by entering the data in the PVS system and maintaining up-to-date vetting tracking sheet to ensure project compliance with USAID Mission Order 21, USAID Policies, and USAID/WBG mission orders and Implementing Partner’s notices.
• Collect necessary information to support the vetting process for GC Sub-awardees, trainees, and vendors, and maintain an up-to-date vetting tracking sheet.
• Collaborate with procurement and project staff to track the use of vendors and alert project staff to required vetting of new organizations, companies, or individuals, ensuring compliance with vetting requirements.
• Maintain organized files for procurement activities and vetting, including paper and electronic files, for easy retrieval and auditing purposes.

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Qualifications and Experience:

• Bachelor’s degree in civil engineering, business administration, finance, or a related field.
• Minimum of 3 years of experience in procurement and compliance, preferably in the international development or humanitarian sector.
• Strong knowledge of procurement regulations, policies, and procedures, particularly with USAID-funded projects.
• Experience in drafting solicitation documents, receiving bids, and preparing evaluation reports.
• Familiarity with vetting processes for sub-awardees, trainees, and vendors.
• Strong organizational skills with the ability to maintain accurate and up-to-date records.
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail and ability to analyze information for compliance considerations.
• Proficient in Microsoft Office Suite, particularly Excel and Word.
• Proficient in reading, writing, and speaking in English and Arabic.

To apply for the position listed above, please send your CV and a cover letter by email to [email protected] no later than February 2, 2025, indicating the position title and location. Global Communities is an equal opportunity employer.

Global Communities positively welcomes and seeks applications from all sections of society. We are committed to a work environment that respects everyone's dignity and worth and offers equal opportunity. All qualified applicants will be considered for employment.