Procurement & Facility Supervisor

Handicap International (which runs projects under its operating name, Humanity & Inclusion - HI -), is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations.

OBJECTIVE OF THE POSITION:

Reporting to the Logistics Manager, the procurement & Facility supervisor ensures the efficient management of procurement and services to HI personnel for the country under his/her responsibility. He or she is the point person for the Country Logistics manager and as such informs him or her of any problems that fall within his or her remit and suggests solutions. He/she ensures the optimal management of equipment. He/she implements the strategy, including the scheduling of repairs and maintenance to ensure that all equipment is in excellent working order. He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.

Responsibilities:

Responsibility 1: Management:

Activities:

• Manager as a role model: embodies HI's values on a daily basis;
• Manager as coach for meaning: understands the strategy, makes it explicit, translates it into operational objectives for his or her team, leads the necessary changes. Gives meaning to each management action. Encourages inter and intra departmental exchanges of practice. Encourages innovation and risk-taking;
• Operational manager: organizes the operational management of his or her team, structures the work around identified processes, steers performance and facilitates the resolution of problems;
• Contributes to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind and the expected individual and collective behaviour.

Responsibility 2 Participates in the definition of the logistics section of the StratOp and implements the action plan for Procurement section and facilities management:

Activities:

• STRATOP: contributes towards the drafting, revision and implementation of the Operational Strategy (StratOp) within his or her field of activity and geographical area and in line with objectives;
• RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures;
• INCIDENTS: produces incident reports for his or her sphere of responsibility;
• INDICATORS: produces, compiles and analyses the data in the procurement dashboard and facilities management dashboard for his or her geographical area.

Responsibility 3: Deploys HI’s standards and contributes to its expertise and accountability within his or her remit:

Activities:

• STANDARDS: ensures compliance with and application of HI standards for his or her entire professional field with regard to policy, processes and tools;
• INTERNAL CONTROL: supervises internal control in his or her fields of activity;
• ACCOUNTABILITY: guarantees compliance with and the application of internal rules and the rules of institutional donors in his or her fields of activity.

Responsibility 4: Operational implementation of logistics:

Activities:

• Diagnostic phase – Contextual analysis:
• Participates in analysing the programme’s logistics context (evaluation of logistics capacities, table of logistics problems);
• Design phase – Resources planning:
• Helps establish the project’s procurement schedule;
• Identifies the material resources necessary for ensuring the project’s feasibility;
• Participates in structuring the human resources concerned by facilities management
• Plans all the means necessary for the optimal management of equipment in his/her fields of activity and geographical areas.
• Launch Phase – Procurement Planning
• Takes part in defining the procurement strategy
• Implementation phase - Coordination:
• Helps adjust the procurement plan after every project review;
• Evaluates and adjusts the resources and their distribution according to the needs.
• Closure phase
• Contributes to the preparation of financial reports.
• Implements the on-site storage of archives or their transmission to HQ;
• Implements the return/donation of material

Responsibility 5: Facilitation of the profession sector:

Activities:

• Contributes to the facilitation of the profession sector in his/her geographical area (community of practice).

Responsibility 6: Emergency Preparedness and Response Responsibilities:

Activities:

• Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure HI’s quick and efficient response.

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager. Working in different field bases is needed.

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• Bachelor’s degree in Logistics Administration/ Supply Management.
• Minimum 3-5 years of experience from working as a senior Logistics Supervisor in a humanitarian context
• Emergency preparedness and response skills
• Fluent in English, French is a plus
• Good capacity in team work
• Strong organizational skills and Time management skills
• Strong communication and interpersonal skills.
• Knowledge of market analysis tools and approaches
• Knowledge about own leadership skills/profile
• Proficiency in Microsoft Office and data entry software.
• Good negotiation skills.
• Experience of data collection, analysis and report writing

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct.  In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

Initial contract will be for a period up to 12 months.

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

Interested candidates should fill out the form Procurement & Facility Supervisor and submit their resume with a motivation letter to reach on or before March 26, 2024. Incomplete applications or applications received after the deadline will be disregarded.

Qualified candidates are encouraged to apply and those shortlisted will be contacted.