Procurement & Grants Officer

Procurement & Grants Officer

Location: Ramallah, West Bank

Overview: 

Global Communities works at the intersection of humanitarian assistance, sustainable development, and financial inclusion to save lives, advance equity and secure strong futures. We support communities at the forefront of their own development in more than 35 countries, partnering with local leaders, governments, civil society and the private sector to achieve a shared vision of a more just, prosperous and equitable global community. We work with government, non-government, private sector, and community stakeholders to promote transparency, foster accountability, and access the channels they need to make their voices heard, promote change, and realize their full potential.   

Global Communities is seeking a Procurement & Grants Officer for the USAID West Bank/Gaza Pioneers-Raedat Project. This five-year $35M program is intended to leverage women’s potential to create ripple effects that shift gender-based power relations within the Palestinian community. This Activity will improve institutional frameworks and processes in select sectors to ensure they align with legal requirements and international best practice (both existing and new that might be advanced through implementation) for the inclusion of women. It will also support communities to develop the necessary tools to promote women’s inclusion in activities outside the home; build the capacity and confidence of individual women by engaging institutions of higher education and civil society; develop male allies, political structures, and the private sector; and strengthen public awareness and advocacy around women’s issues, including gender-based violence (GBV). 

The position will assist the Director of Procurement, Grants and Compliance in managing the process of Procurement and Grants in supporting the Project. We are looking for passionate, dedicated professionals to help us build the world we envision: one of expanded opportunity, where crises give way to resilience and all people thrive. 

Responsibilities:

• Develop procurement plans in coordination with the Director of Procurement, Grants and Compliance.
• Draft solicitation documents for inviting and receiving bids, ensuring appropriate and latest specifications are used, and in compliance with organizational and donor requirements.
• Arrange for receiving bids in accordance with organizational and donor rules and regulations.
• Document procurement processes and share with relevant colleagues.
• Prepare evaluation reports.
• Prepare contract documents as stipulated in the relevant procurement documents.
• Establish and maintain adequate filling system for the proper and efficient documentation of procurement activities, contracts, etc.
• Ensure smooth and efficient implementation of processes through the granting cycle, in compliance with USAID Rules and regulations, as well as Global Communities grants management systems and policies.
• Participate, support, and facilitate the tasks of the grants review committees.
• Communicate with potential applicants as requested by the supervisor.
• Ensure the collection of all required information and documentation for developing accurate agreements with grantees.
• Oversees grantees' reporting and ensures compliance with all Global Communities and USAID rules and regulations.
• Maintains updated auditable records of all sub-grants and related documents.
• Participate in training applicants/grantees on grant management, as necessary.
• Monitor and follow up to ensure that grant recipients comply with the terms and conditions of the grant agreements.
• Coordinate with the technical team on using appropriate programming instruments to ensure grantees accurately reflect technical requirements for programming.
• Ensure that all costs incurred by grantees are allowable, allocable, and reasonable in coordination with the finance team and the stated results of the grant are achieved on schedule.

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Qualifications

• Bachelor degree in a relevant field such as Financial Management; accounting, business administration and/or or related administrative or development field.
• A minimum of 5 years of experience in working with international or local organizations;
• At least 3 years of grants and procurement experience of a USG funded program preferably under a USG contract or cooperative agreement modality of similar size is preferred.     
• Strong grant technical & financial management background required, including good working knowledge of USAID rules and regulations;
• Excellent analytical, planning, management and organizational skills with ability to prioritize work and meet deadlines
• Excellent interpersonal skills and demonstrated ability to work effectively with donor, community representatives and other stakeholders, and staff at all levels;
• Able to work in a normal office environment with daily travel to the field and visiting grantees as needed.
• Languages: Full Professional Proficiency in spoken and written English and Arabic are required.

To apply please send your CV and a cover letter by email to [email protected] no later than Monday May 27, 2024, indicating the position title and location. 

Global Communities positively welcomes and seeks applications from all sections of society. We are committed to a work environment that respects everyone's dignity and worth and offers equal opportunity. All qualified applicants will be considered for employment.