Procurement Officer

Save the Children is the world’s leading independent organization for children, We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfill their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.  We have over two million supporters worldwide and raised 1.6 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises. 
Save the Children is seeking qualified candidates to fulfill the following vacancy:
    

Procurement Officer - Position#: (PO/WB/2014)

Main Responsibilities:
-Establishes and/or enhances operational policies and procedures for procurement, and provides in-house training to staff on related topics.
-Ensure compliance with procedures laid out in the Country Office (CO) and Save the Children’s Procurement Policies and Procedures
-Be fully conversant with Save the Children and Donors procurement policies, and ensure that CO is in compliance with these
-Establish mechanisms to monitor compliance with the policies and procedures.
-Helps establish, implement, and monitor a customer service orientation in all supply chain activities the country office engages in, oriented towards all stakeholders in the supply chain process.
-Oversee SCI procurements and provide technical support to all staff and sub offices.
-Develop projects and CO procurement plan in coordination with all relevant staff, financial and programmatic
-Liaise with local and international suppliers/vendors
-Ensure proper, fair, and transparent processes are followed regarding decisions
-Ensure all staff are aware of authorization limits and that controls are in place to ensure compliance within those limits
-Procurement (local, regional, international),and quality control by ensuring that all  procurements comply with the policy and procedures of SCI
-Responsible for the procurement of capital assets ( & furniture)  of all SCI  offices
-Coordinating closely with the Administration and Finance departments to ensure timely payment of suppliers, financial planning and exchange of regular procurement information.
-Oversee the maintenance of accurate inventory records in the form of computerized and manual inventories.  Keep records of all capital and non-capital assets and property of different projects by preparing annual inventory.
-Ensure that procured and received goods are readily available to program and support service departments according to requirements.
-Maintain pipeline planning and ensure that sufficient warehouse space, handling and transportation resources are available for incoming/outgoing goods.
-Ensure that proper and up-to-date inventory control systems are maintained for the Gaza warehouses and that special attention is paid to transparency in handling goods from different donors
-Ensure that the proper procedures for stock release and issue are followed and timely warehouse/stock movement reports are submitted.
-Oversee the organization and contracting of transport for receiving and dispatching goods and maintain a record of transportation expenses accrued.
-Established preferred list of all potential transporters with necessary information.

Qualifications and Experience:
-Minimum of 3 years of similar experience
-Relevant university degree
-Strong knowledge in general procurement standards and in country Donors procedures.
-Understanding of supply chain management principles.
-Strong communication and interpersonal skills.
-Ability to manage a complex and diverse workload and to work to tight deadlines.
-Ability to contribute to a small, proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary.
-Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
-A full appreciation of the value of co-operation, both internationally and within a team environment.
-Understanding of Save the Children’s vision and mission and a commitment to its objectives.
-PMP and/or PMD Pro Certification desirable
-Written and verbal fluency in  English and Arabic
-Commitment to Save the Children values

Application Process:

Applications should be submitted to [email protected] no later than Wednesday March 21, 2014.  Please make sure to mention in the subject the position title and number. The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.
Application package should include the following:
-Cover letter with the applicant’s current contact information and position applying for in the subject.
-Resume (no more than 3 pages) including Professional References (minimum of three, with complete contact information).

Only short listed candidates will be contacted. All applicants will also be subject to Save the Children’s Child Safeguarding Policy and reference checking process.

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