Procurement Officer

The NGO Development Center (NDC) is a Palestinian non-profit non-governmental organization whose main function is to provide technical and financial support to Palestinian non-governmental organizations (NGOs) to empower them to respond to the needs of the poor and marginalized in the West Bank and Gaza Strip. In line with NDC’s mandate, NDC is currently seeking to fill the position of Procurement Officer to be based at its office in Al-Ram.

Location: Main Office (Al-Ram)
Application Deadline:May 25 2015
Reports to:Finance Manager
Duty Station:NDC Main Office – Al Ram

Objective of Position:

Procurement Officer:  Under the direct supervision of the Finance Manager, the Procurement Officer undertakes procurement activities of NDC and supervises the procurement activities of the beneficiary NGOs. The Procurement Officer will be responsible for planning, coordinating, implementing NDC procurement functions and monitors procurement implementation both at NDC and at the beneficiary NGOs level.

 

Specific Duties:

-Develop, update, and monitor NDC Procurement Plan in close collaboration with the NDC Unit Managers;
-Ensure that procurement is carried out in accordance with the provisions of the Legal Agreements and the NDC Procurement Guidelines;
-Determine the procurement methods for works, goods, and services to be used based on the size of the procurement packages;
-Draft pre-qualification documents for works, goods, and services;
-Draft request for proposals for selection of consultants;
-Draft specific procurement notices and prepare invitations for bids/requests for expressions of interest/solicitation letters and standard bidding documents/request for proposals/request for quotations for inviting and obtaining bids/proposals/ quotations in accordance with the NDC Procurement Guidelines;
-Establish lists of pre-qualified contractors and service providers;
-Establish procedures for receiving, opening, evaluation of  bids/proposals/ quotations, and the evaluation criteria reports;
-Draft bids/proposals/quotations evaluation reports/ and communicate these to the line manager for clearance;
-Prepare the appropriate contract/s for works, goods, services and consulting services as appropriate;
-Supervise contract/s implementation and ensure adherence of contractors/suppliers and consultants to the relevant conditions of contract;
-Establish and maintain filing and documentation system for the procurement documents both related to NDC and to the beneficiary NGOs;
-Provide technical assistance and training on the NDC Procurement Manual to the NDC team and the beneficiary NGOs in West Bank and Gaza;
-Coordinate with the Program Team  with respect to contract/s value/s and any variation orders issued or approved to ensure adherence to the overall allocated budget;
-Supervise and provide support to the beneficiary NGOs in preparing their procurement plans, procurement implementation and reviewing procurement documents, including field monitoring;
-Assist the beneficiary NGOs in establishing filing and documentation systems for procurement implemented by the NGOs;
-Be directly responsible for all procurement reviews, post and prior;
-Prepare quarterly progress reports; and
-Perform any other task that may be required or as requested by the Finance and Administration Manager.


Qualifications:
-Bachelor degree in Business Administration. Additional qualifications or professional degrees in the field are an advantage.
-At least five years of relevant experience in procurement and/or other related fields.
-Experience and knowledge of World Bank Procurement Guidelines is an advantage.
-Advanced computer skills in MS office
-Professional Reporting skills
-Good command of English and Arabic languages


Other skills:

-Valid driving license.
-Good interpersonal skills and ability to work with people with different backgrounds.

Interested applicants should complete the Job Application Form and send it to

[email protected]

indicating the job applied for in the subject line, no later than Monday May 25, 2015.

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