Procurement Officer

Job Description

Job Title Procurement Officer

Country & Base of posting Ramallah, with frequent travels to other bases in the West Bank and East Jerusalem

Report to Country Representative

Responsible for Implementation of high-level WW-GVC procurement procedures including national and international tendering.

WeWorld-GVC (WW-GVC) is an independent Italian organization emerged from the union between GVC NGO (constituted in Bologna in 1971) and WeWorld (founded in Milan in 1999), with the aim of increasing the impact of Development Cooperation and Humanitarian Aid projects in 29 countries, including Italy.

Tasks and Responsibilities

He/she will be responsible for:

Procurement

Responsible for effective and streamlined Supply Chain Management across WW-GVC mission
Ensures strict application and respect of WW-GVC and donors procurement procedures and guidelines
Support Base Logistics and admin staff in implementing correct procurement procedures
Responsible to independently implement high level procurement procedures including competitive bidding, local & international tendering as well as lower level procurement.
Project planning; including creation of comprehensive procurement plans for each project, liaison with project managers, finance departments and HQ procurement unit on approval and updates of PP
Writing of high level Supply, Service, Works and Framework Contracts
Responsible for extensive Contract management and follow up including execution of complex supply, works and service contracts
Coordinate with finance to ensure correct payment terms and schedules are respected for supplier payments
Responsible for coordination between program teams to ensure supply chain is highly functioning and efficient
Support in achieving custom clearance and importing regulations for International Cargo / Freight
Develop comprehensive and high-level procurement documentation including tender documents and manage supplier selection process.
Establish a procurement follow up report to ensure timely processing of procurement orders
Monitors and updates the procurement follow up tool for all bases to ensure procurement timelines are well respected.
Work with all WW-GVC staff to ensure smooth understanding adoption of procurement procedures
Assist and support the Logistic and Admin officers at other bases in building their capacity and ensure they perform their tasks on timely manner.
Ensure compliance to procurement procedures across WW-GVC mission and mitigate instances of fraud, collusion, and conflict of interest
Ensure procurement documents and files are archived and organized according to Archiving Guidelines to ensure effective organization and compliance for audits and reviews.
Input procurement data for Interim and final procurement reports in accordance to donor needs.
Work with HQ Procurement Unit and Country Coordination to Prepare procurement documentation for internal and external audits
Support coordination team as needed with any other procurement related tasks
Prepare other reports for project needs as requested

Coordination

Visits the other bases on a weekly basis and holds regular meetings with admin and program teams to ensure streamlined procurement function
Work with the management unit to ensure proper implementation of procurement SOPs
Conduct inductions for new staff on the entire Supply Chain Function
Collate & review reports from all bases and submit to Manager and HQ procurement unit as needed

Job Requirements

Desirable Requirements:

Degrees/qualifications in logistics, trading, international relationships, law, project management, engineering
3-5 years of experience in logistics and procurement in for-profit or non-for-profit sectors, with a special focus on restricted and open tender procedures, work contracts, service and supply contracts
Previous experience in NGO a strong asset
Previous experience in an international context appreciated
Good knowledge of the social and economic Palestinian context and the Palestinian market.
Language of work: Arabic and English
Excellent communication (oral and writing) skills in Arabic and English
Quality required:

Excellent team spirit, high ethical standards and coordination skills
Dedicated and able to resist stress
Highly organized and able to manage several tasks in parallel
Initiative spirit mandatory and high level of communication

Job Details

Job Title Procurement Officer

Deadline 06 - Mar - 2021

Location Ramallah

Job Type Full time

Position Level Mid Career

Salary N/A

Degree Bachelor's degree

Experience 3 Years

Category Other legal Business & Admin Engineering

Application Instructions

Interested candidates should send their CV along with a cover letter, both in English and Position in the email subject, to
[email protected] no later than 6th March 2021

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