Procurement Officer

• Review and ensure receiving detailed technical specifications and quantities from requestors before issuing the purchasing activities.

• Provide a strategic, efficient, and flexible procurement process that will deliver optimum value for money, cost savings, and the best quality of service.
• Follow up with vendors regarding pricing, and product availability, and track orders to ensure timely delivery.
• Oversee and manage the purchasing of services, materials, and products in compliance with PCRF rules, regulations, policies, procedures, and best procurement practices.
• Oversee and follow up on all ongoing contracts, track their deadlines, and support in issuing admin, time, and cost modifications when needed.

• Oversee the preparation of advertisements, Requests for Quotations/Proposals, Initiations to Bid, and coordination of their timely dispatch by hand, or email.
• Coordinate and follow up on payments submission, and gather all related documents when needed.
• Manage the process of receiving, opening, and evaluating bids/quotations, preparing evaluation documents, and price analysis, in addition to contracts and agreements.
• Set up and lead negotiation meetings with suppliers to obtain the best value as necessary
• Conduct market research for potential vendors when needed.
• Coordinate with the finance department to avoid any discrepancies and to agree on the contract’s payment terms and other financial supportive documents.
• Interact with suppliers on a daily basis to resolve contractual and delivery issues, and create and maintain good relationships with vendors/suppliers.
• Make professional decisions in a fast-paced environment

• Follow up on VAT exemption documents as necessary and as requested by the procurement activities
• Support the procurement manager to manage and oversee all ongoing purchases, projects, and agreements.
• Support the procurement manager with supervising remote purchases through supervising other abroad tenders.
• Maintain appropriate records(soft and hard copies) to ensure that the procurement process, decision, and contractual agreement are accurately documented for accountability and audit purposes. 
• Assist in the development of internal procedures and documentation related to the procurement department and help to drive better procurement practices. 
•  Demonstrate professionalism towards sensitive and confidential information.  
•  Work with other team members and the Procurement Manager to perform all assigned duties as needed
•  Undertake such other duties as are commensurate with the grade of the post.

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  Minimum Skill Requirements

• 5 years of relevant Procurement experience preferably on projects financed by international agencies
• BA Degree in Engineering, accounting, or related business field from an accredited university.
• Excellent computer skills: Word, Excel, and PowerPoint.
• Ability to quickly learn and adapt to new systems.
• Excellent  knowledge of the local procurement procedures;
• Very good knowledge of technical and operational aspects of procurement implementation;
• The ability to work under pressure within teamwork arrangements.
• Conscientious- detailed oriented, accurate, and precise attention to detail.
• Working as a procurement officer in a medical relief program or having a medical background will be considered as an added value.
• Has a valid driving license and has the ability to travel between WB cities.

 Other Requirements

• Maintain Confidentiality
• Good command of the English language.
• Professional communication with co-workers, supervisors, vendors, donors, and directors
• Maintains a positive attitude and high standards of performance
• Passionate about the job - Ability to multitask, prioritize, and manage time efficiently
• Hard-working- takes initiative.

 Please fill the form and attach your CV No Later Than 22 August 2023, Only Short Listed candidates will be contacted