Procurement Officer

The Procurement Officer (PO) is responsible for overseeing the all procurement in the program. The PO will supervise the Procurement Assistants (PAs). The position ensures that procurement processes, procedures, planning, and workflow are carried out in accordance with the agreements on grant activities, implementation plans, MSI policies, and donor standards. This position reports to the Deputy Chief of Party (DCOP) and will be based in Ramallah.

Responsibilities:

• Supervises PAs, and tracks performance along with capacity building/training for supervised team members as needed, in coordination with DCOP.
• Coordinate the work of the procurement team and maintain an up-to-date list of all the processes each team member is responsible for, ensuring that all activities of the program team are running efficiently and in a timely manner and keeping with implementation plan times.
• Support and guide the PAs in the preparation of documents such as Memoranda of Negotiation (NM) and Justification & Approval (J&A).
• Ensure that all procurement processes are carried out in accordance with USAID standards, procedures and specifications established for the program and with transparency from the community perspective.
• Ensure that these processes are documented in accordance with USAID standards and that recruitment selections are the most reasonable, fair, expeditious, and appropriate under the Procurement Field Guide.
• Participate in all relevant team meetings.
• Identify, contact, visit, and specify key suppliers for different goods and services that may be required by the program, with the purpose of soliciting proposals to award BOAs / BPAs.
• Review and approve the disbursement request, and all supporting documents, before the process leader submits it for signature of the DCOP.
• Carry out procurements to support specialists when required while maintaining a large workflow.
• Provide support and permanent guidance to the Procurement Assistants in the process so that the purchases are made according to the procedures of the moment and in a timely manner, helping to solve any problems that may arise.
• Review and update the Procurement Manual to suggest clarification to the purchasing process, for approval of home office. Identify and incorporate ways to improve the efficiency and effectiveness of the procurement processes of the program.
• Standardize processes and formats, in accordance with the Procurement Manual.

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Qualifications:

• Bachelor's degree in a relevant field required.
• Five years of previous experience in a similar position is required, preferably on stabilization and rapid response programs in the West Bank.
• Specialized training in procurement and/or logistics management and knowledge of USAID procurement policies and procedures is required.
• Demonstrated financial and reporting skills required.
• Proven ability to train and/or deliver technical assistance in procurement to local NGOs/CSOs and other beneficiaries preferred.
• Supervisory experience including team coaching and day to day oversight required.
• Excellent organizational and time management skills required.
• Advanced computer skills, specifically in MS Word, Excel, and Outlook required.
• Determination, commitment, efficiency, creativity and adaptability required.
• Excellent communication skills as well as: a) proactive problem-solving abilities independently and with teams, b) a strong service orientation, and c) inter-personal skills, self-awareness and emotional intelligence required.
• Ability to travel to project implementation locations preferred.

• Fluency in Arabic and proficiency in English required.

Procurement Officer, Rapid Response Activity - Tetra Tech Careers (selectminds.com)