Procurement Officer

Background: Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike. 

Project Summary: Creative Associates seeks a Procurement Officer for the USAID-funded West Bank and Gaza (WBG) Basic Education Activity, which will strengthen education services for Palestinian children of KG 1 through Grade 6 that enable them to thrive and reach their full developmental potential. Under the Basic Education Activity, USAID seeks to work with the private sector, non-formal, non-governmental, community-based, UN, and civil society partners to strengthen early childhood and primary educational opportunities through high quality early childhood education services and supplemental support structures to strengthen foundational pre-primary and primary education for children in the West Bank, Gaza, and East Jerusalem. Specific areas of focus anticipated include strengthening foundational skills in literacy, numeracy, social emotional learning (SEL)/soft skills, building teacher and student resilience capabilities and assets, and strengthening pathways between non-formal to formal education. 

Position Summary: The Procurement Officer will be responsible for reviewing overall procurement processes, tracking procurements of goods and services through the procurement cycle, ensuring that adequate competition is achieved for procurements, and providing regular procurement mentoring to project staff to support project implementation.

Reporting & Supervision: The Procurement Officer will report to the Senior Procurement Manager.

 Primary Responsibilities:

• Maintain comprehensive procurement files, including solicitations, proposals, evaluations, award documents, official contracts and correspondence on all procurements, following USAID and Creative policies and local law;
• Supervise and verify the procurement of materials according to the needs of the project;
• Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency;
• Process procurements according to respective rules and regulations;
• Conduct market research for each type of procurement and maintain a database of vendors and items commonly needed by the project. 
• Compile and review budgets, solicited quotations, negotiations, and analysis to recommend vendors for delivery of goods and materials to grantees;
• Verify deliveries are complete and done in a timely manner;
• Ensure prompt update of the procurement files;

• Manage the procurement process to include:
  • Preparing and issuing solicitation documents based on approved requisition. 
  • Providing clarifications to all vendors when required. Also, prepare and issue solicitation modification when applicable.
  • Ensuring confidentiality throughout procurement and vendor selection process.  
  • Facilitating the evaluation process for each solicitation according to Creative’s procurement policy.
  • Leading negotiations with vendors. 
  • Ensuring proper documentation of the selection of vendors using Creative’s official templates.
  • Completing vendor verification process prior to award.
  • Manage internal review process for procurements and prepare draft request for consent correspondence as required for the client. 
  • Drafting, negotiating, issuing and management of Purchase Orders, Purchase Order Agreements, Local Consultant Agreements, Fixed Price Service Agreements, and any other type of agreements required to support the project
  • Processing requisitions for procurement and invoices in ReQlogic.
  • Ensuring payment requests forms are appropriately and consistently completed before being submitted to finance.
  • Verifying quality and quantity of products are delivered in accordance with terms and conditions in coordination with project.
  • Ensuring procurement files comply with Creative’s policies and procedures and uploaded into project database in a timely manner and updated promptly.
  • Preparing procurement reports.

• Perform other duties as assigned.

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Required Skills & Qualifications:

• Bachelor's degree in related field preferred;
• Minimum of two (2) years of relevant work experience;
• Experience working on USAID or similar internationally-funded programs;
• Strong knowledge of donor procurement rules and regulations;
• Strong ability to use and develop management and tracking systems;
• Strong communication skills;
• Oral and written working proficiency in English; and
• Ability to work under pressure in challenging working conditions.

Apply to: [email protected]

Deadline 31 Jan 2024.