Procurement Officer

Procurement Officer _ Rafah

Handicap International (which runs projects under its operating name, Humanity & Inclusion - HI -), is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations.

OBJECTIVE OF THE POSITION:

 Reporting to the Procurement & Facility Supervisor, the procurement officer ensures the efficient management of procurement and services for the country under his or her responsibility.

He or she is the point person for the Procurement & Facility Supervisor and as such informs him or her of any problems that fall within his or her remit and suggests solutions.

He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.

Responsibilities:

Responsibility 1 : PROCUREMENT AND SUPPLY CHAIN MANAGEMENT

Activities:

• Analyze and ensure local market surveys and keep a local suppliers database updated corresponding to the HI needs and criteria (quality, price, service, ethics etc.)
• Make sure to always consider value for money having in mind quality and sustainability of the goods, Cost saving budgeting and targeting.
• Implement procurement procedures for HI and organize different stages in the local purchasing of goods and services (market, surveys, ordering, monitoring, receipt, conformity checks etc.),
• Evaluate suppliers Maintain good relationships with suppliers and renegotiate prices on a regular basis, approving products, and ensuring the cost-effective procurement of materials, or goods
• Process the orders and ensure their follow-up, provide feedback to the applicant and inform his/her manager in case of problem.
• Monitor and follow up Purchase and service requests submitted on Logistics System “Link”
• Follow the local transport of materials: choice of transport methods and packaging, planning and monitoring of dispatches, administrative formalities.
• Follow up the Supply plan to maximize the most efficient logistics support to the mission project.
• Helps adjust the procurement plan after every project review
• Ensure the adequate filling of purchases files: signatures, presence and validity of the documents
• Ensure all Procurement Files are scanned and uploaded on the server
• Ensure payment to the suppliers in link with finance department according to the invoice brought by the purchaser and suppliers.
• Ensure proper follow up of services contracts

Responsibility 2 : Emergency Preparedness and Response Responsibilities

Activities:

• Contributes to the program's emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI’s effective humanitarian response

Responsibility 3 : Provide Logistical Support

Activities:

• Support in Fleet Management File (HI movement and transport management procedure.)
• Support in Equipment and IT Management Policy
• Support in overall maintenance of the Office.
• Support in travel, and accommodation arrangement of the project team according to the travel plan
• Support the project team in organizing seminars and workshop arrangements (set up of the meeting room, meals, office supplies) and ensure travel arrangement and accommodation for each attendant
• Assist his/her line manager upon request.

Note that this job description must remain flexible, to respond to additional tasks or changes not included as identified by the line manager.

Jobs.ps, Ltd. All Rights Reserved.

Job profile requirements:

• Bachelor’s degree in Business Administration/Logistics Administration/ Supply Management.
• Previous experience in INGO (At least 2 Years in the logistics field)
• Fluent in English, French is a plus
• Good capacity in team work
• Strong organizational skills and Time management skills
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and data entry software.
• Problem-solving skills.
• IT Technical Skills
• Good negotiation skills.
• Reporting skills and ability to analyze Information

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct.  In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

DISABILITY INCLUSION:

The candidate or his/her representative must let the HR representative know that s/he needs an adjustment or change at the test and the interview for a reason related to a medical condition by sending a request for accommodation at the email mentioned below.

By applying to this position, you grant HI’s recruitment team your consent to perform a reference check on you with respect to the misconduct disclosure scheme.

Initial National contract will be for a period of 3 months, subject for renewal based on availability of funds.

Handicap International is an equal opportunity employer and

Particularly welcomes applications from persons with disabilities

Interested candidates should send their resume with motivation letter to reach on or before Feb 10th, 2024 to [email protected] indicating your full name and the job title (Procurement Officer Rafah) in the subject line of your e-mail application. Incomplete applications or applications received after the deadline will be disregarded.

Qualified candidates are encouraged to apply and those shortlisted will be contacted.