Procurement Officer

Position Location:   Gaza, Palestine

Background

Creative Associates International is a fast-growing, social impact company that specializes in the areas of education, economic growth, democratic transitions, and stabilization in post-conflict environments. Based in Chevy Chase, Maryland, this global development organization has a field presence is more than 25 countries and a strong client portfolio of that includes the U.S. Agency for International Development and the State Department. Since its founding in 1977 by four enterprising women, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike. 

Program Description:

Creative Associates seeks a Gaza-based Procurement Officer for the USAID-funded West Bank and Gaza (WBG) Basic Education Activity, which will strengthen education services for Palestinian children of KG 1 through Grade 6 that enable them to thrive and reach their full developmental potential. Under the Basic Education Activity, USAID seeks to work with the private sector, non-formal, non-governmental, community-based, UN, and civil society partners to strengthen early childhood and primary educational opportunities through high-quality early childhood education services and supplemental support structures to strengthen foundational pre-primary and primary education for children in the West Bank, Gaza, and East Jerusalem. Specific areas of focus anticipated include strengthening foundational skills in literacy, numeracy, social-emotional learning (SEL)/soft skills, building teacher and student resilience capabilities and assets, and strengthening pathways between non-formal to formal education.

Position Summary

Creative Associates International seeks a Gaza-based Procurement Officer for its Basic Education Activity. The Procurement Officer will support the Procurement Team in the work that will be undertaken in Gaza.

Reporting & Supervision:

The Procurement Officer will report to the Sr. Procurement Manager in Ramallah.

Expected Outcomes:

• Effective and efficient procurement activities support the goals of the project.
• Implemented procurement activities in accordance with the required USAID and Creative’s standard policies and procedures.
• Full compliance with due diligence requirements.

Primary Responsibilities:

• Assist the Sr. Procurement Manager in procurement plan preparation.
• Conduct market research to identify key vendors of needed goods and services in Gaza.
• Provide the procurement department with a description of available goods and relevant cost estimate in the local market.
• Draft RFQs and RFPs to be issued in accordance with Creative’s Procurement Manual.
• Participate in preparation for bid receipt and evaluation processes in accordance with Creative’s Procurement Manual.
• Follow up with the Technical Evaluation Committees to provide all required documents to facilitate the evaluation process in proper and due diligence manner.
• Follow up with vendors.
• Assist in the preparation of negotiation memos and contracts.
• Conduct due diligence for the potential vendors.
• Ensure all procurement files, including solicitations, proposals, evaluations, award documents, official contracts and correspondence are in accordance with USAID and Creative policies and local law.
• Assist in monthly sub-award report preparations.
• In coordination with the technical team, verify deliveries are complete and done in a timely manner.
• Conduct procurement and logistical arrangements as directed by the Sr. Procurement Manager.
• Update the procurement tracking log and ensure timely preparation of documentation for reporting on procurement activities.
• Collect all necessary documentation from the vendors and provide the finance department to create a vendor list and issue needed VAT exemptions.
• Ensure regular updates of the list of suppliers of goods and services.
• Other related tasks required by the supervisor.

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Required Qualifications & Skills:

• Bachelor’s Degree in a relevant field.
• Minimum of 5 years of procurement work experience with at least 3 years with USAID-funded programs.
• Excellent English communication skills including written communications.
• Logistics management and supply chain experience is a plus.
• Proven a high level of interpersonal and diplomatic skills.
• Ability to work under pressure in challenging working and living conditions.

Please submit your CV and Cover Letter indicating the position title in the subject line to: [email protected] The deadline for receiving the applications is Saturday 30 March 2024 by 4:00 pm (Ramallah Time).

Only finalists will be contacted.  No phone calls, please.

Creative Associates International Inc. is an Equal Opportunity Employer: Disability/Veteran.