Procurement officer

Position: Procurement Officer Hebron

Country: Palestine

Base: Hebron office, with occasional visits to Ramallah and field locations if necessary

Reports to: Procurement and Logistics Manager, Ramallah

Line Manager: Area Manager, Hebron

Works in Coordination with: Procurement Officer Tubas, Driver/Logistics Assistant Hebron, Procurement Logistics Officer Ramallah

Tasks and Responsibilities

1. Procurement:

• Responsible for effective and streamlined Supply Chain Management across WEWORLD mission;
• Ensures strict application and respect of WEWORLD and donors procurement procedures and guidelines;
• Support WeWorld staff in implementing correct procurement procedures;
• Collaborates well with and supports all WeWorld staff to ensure understanding and correct implementation of procurement procedures;
• Responsible to prepare and evaluate high level procurement procedures including competitive bidding, local & international tendering as well as lower level procurement;
• Project planning; including creation of comprehensive procurement plans for each project, liaison with project managers, finance departments and HQ procurement unit on approval and updates of PPPs;
• Writing of high level Supply, Service, Works and Framework Contracts;
• Responsible for extensive Contract management and follow up including execution of complex supply, works and service contracts;
• Coordinate with finance to ensure correct payment terms and schedules are respected for supplier payments;
• Responsible for coordination between program teams to ensure supply chain is highly functioning and efficient;
• Support in achieving custom clearance and importing regulations for International Cargo / Freight if applicable;
• Responsible for adding existing/new suppliers to the oPT vendor data base on a rolling basis for all procurement processes done for the projects the Procurement Officer is responsible for; 
• Responsible to send the vetting request to the Regional Logistics Manager for all contracts above 10.000 EUR and updating the vetting base on a yearly basis;
• Updating the Procurement Request Follow up on a weekly basis by COB Thursday and highlighting any major delay in both procurement processes and pending payments to the Procurement and Logistics Manager;
• Reaches out ahead of time to PMs to signal the end of programme contracts and preparing contract amendments where necessary;
• Responsible for taking a proactive approach to follow up on procurement activities for each project to ensure timely adherence to the PPP;
• Updating all PPP on a weekly basis by COB Thursday;
• Ensure compliance to procurement procedures across WEWORLD mission and mitigate instances of fraud, collusion, and conflict of interest;
• Ensure procurement documents and files are archived and organized correctly according to Archiving Guidelines to ensure effective organization and compliance for audits and reviews for all responsible projects;
• Prepares all program related GRN/CCs before handing them over to the field officers for signature and then sending one consolidated file to finance for payment;
• Input procurement data for Interim and final procurement reports in accordance to donor needs;
• Work with HQ Procurement Unit and Country Coordination to Prepare procurement documentation for internal and external audits;

III. Procurement/ Finance Activities

• Supports the Procurement and Logistics Manager and Finance team in preparing new programme expenses monitoring tools and following up on pending programme payments;
• Responsible for preparing payment authorization forms for tender publications;
• Checks the expense report shared by finance on a bi-weekly basis to follow-up on the payments pending/done related to programme activities and communicates with suppliers;

1. Coordination and Support

• Supports Country Representatives and Country Management Team with any urgent procurement needs;
• Coordinates with the Operations Unit, Area Manager and program team to ensure supply chain is highly functioning and efficient;
• Supports coordination team as needed with any other procurement related tasks;
• Prepares other reports for project needs as requested;

VII. Other

• Performs any other duty as required by the Supervisor;

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• BA in logistics, trading, business, project management, engineering
• At least one-year previous experience in logistics and procurement.
• Good knowledge in procurement guidelines and procedures.
• Good knowledge of the social and economic Palestinian context and the Palestinian market.
• Excellent communication (oral and writing) skills in Arabic and English
• Quality required:
• Excellent team spirit, high ethical standards and coordination skills

Interested qualified candidates should Click on (Apply Now)  no later than 09 Sep. 2024. 

Noting that the CVs and applications should be submitted only in English