Procurement Officer

GGateway is seeking a detail-oriented and experienced Procurement Officer to lead and oversee its procurement activities. This role ensures that the organization’s procurement processes align with strategic objectives, comply with policies, and achieve cost-effective sourcing of goods and services. The Procurement Officer will play a key role in managing vendor relationships, ensuring inventory control, and upholding compliance standards.

Tasks and Responsibilities

• Procurement Management:

• Lead the end-to-end procurement process, including preparation of procurement documents, solicitation of quotations, bid evaluation, and contract negotiation.
• Develop and implement procurement strategies for efficient and cost-effective sourcing.
• Conduct market research to identify reliable suppliers and assess their capabilities.
• Negotiate contracts to secure favorable terms and conditions.
• Monitor supplier performance and ensure compliance with agreed terms.
• Maintain accurate procurement records and ensure timely execution of procurement activities.

• Inventory Management:

• Collaborate with departments to assess and manage inventory levels, avoiding overstocking or shortages.
• Implement inventory control measures to streamline the flow of goods and services.

• Compliance and Risk Management:

• Ensure all procurement activities adhere to GGateway’s policies, donor requirements, and relevant regulations.
• Conduct risk assessments for procurement processes and develop mitigation strategies.
• Uphold confidentiality and integrity in all procurement transactions.

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Job Requirements

• Qualifications:

• Education: Bachelor’s degree in Business Administration or a related field.
• Experience: Minimum of five years in procurement roles with demonstrated success in procurement management.

• Skills and Competencies:

• Strong knowledge of procurement regulations, best practices, and contract management.
• Proficiency in procurement software and advanced use of MS Office applications, particularly Excel.
• Excellent analytical, negotiation, and decision-making skills.
• Strong communication and interpersonal skills for effective collaboration.
• Exceptional attention to detail and the ability to handle multiple priorities simultaneously.
• Independent and proactive approach to work.

Reporting and Supervision

• The Procurement Officer will report directly to the Finance Manager and work closely with the finance team and other departments.
• All outputs and deliverables produced are the property of GGateway.

Application Instructions

If you meet the above qualifications and are ready to contribute to GGateway’s mission, please complete the application form: Apply Here.

Application Deadline: 20 December, 2024.