Procurement Specialist

The Ministry of Education (MOE) has received two grants from the World Bank towards the cost of the “Improving Early Childhood Development in West Bank and Gaza” project (hereinafter referred to as “ECD project”), and the “Supporting an Education Reform Agenda for Improved Teaching, Assessment and Career Pathways” (hereinafter referred to as “SERATAC”).

 

The Ministry of Education is considering the selection and employment of a highly qualified Procurement Specialist to be part of the small core staff responsible for the administration of the World Bank projects.

 

 

The Procurement Specialist will be working and reporting directly to the PCU Director and will be in charge of processing all aspects of procurement for the World Bank financed projects, in accordance with the World Bank Procurement Regulations for Investment Project Financing Borrowers, the approved procurement plans, and the Grant Agreements. The procurement specialist shall be implementing the following tasks under each of the ECD and SERATAC:

• Updating the Projects Procurement Plans on a periodic basis throughout projects implementation to reflect actual projects implementation requirements;
• Determining the procurement method to be used based on the size of the package in accordance with World Bank Procurement Regulations and the National Procurement procedures applicable to the project;
• Assisting in the preparation of consultants’ terms of reference and administration of their contracts, including processing contract amendments;
• Drafting bid notices and bidding documents for inviting and obtaining bids for goods, works and services in accordance with the World Bank Procurement Regulations;
• Drafting requests for expressions of interest and request for proposals (RFPs) for inviting and obtaining consultants’ services in accordance with the World Bank Procurement Regulations;
• Assisting in revising the established procedures for receiving and opening of bids/proposals, ensuring adherence to the evaluation criteria stipulated in the bidding documents/RFPs in a professional and timely manner;
• Maintaining complete procurement documentation for each contract, both in hard copy and in STEP (the World Bank’s new System for Tracking Exchanges in Procurement) including bidding documents, advertisements, bids received, bid evaluations, notifications of intension to award, letters of acceptance, contract agreements, securities, related correspondence, etc., in an orderly manner, readily available for audit;
• Preparing procurement reports when needed showing the status of ongoing procurement, including a comparison of planned and actual dates of the procurement actions, including preparation of bidding documents, advertising, bidding, evaluation, contract award and completion time for each contract;
• Preparing correspondence required for requesting, through the PCU Director, the World Bank approval/ ‘no objection’ of the proposed procurement steps/decisions, through STEP or email, as required;
• Working with MOE staff to enhance their capacities through on-job training; and
• Performing other duties as may be assigned by the PCU Director, including providing technical inputs on the business (procurement) aspects of the two ongoing projects (ECD & SERATAC)