Procurement Support

• Support and follow-up procurement related activities; 
• Support to knowledge building and knowledge sharing
• Assists in ensuring full compliance of procurement activities with UN/FAO rules, regulations, policies and strategies;
• Assists in supporting the procurement functions and processes including preparations of Request for Quotations (RfQs), Invitation to Bids (ItBs) or Request for Proposals (RfPs), Low Value Purchase orders (LVPOs), receipt of quotations, bids or proposals; 
• Assists in ensuring that purchase orders are duly prepared and dispatched; and keeping track of payment schedules for all LVPOs and purchase orders;
• Assists in following up on invoices/payment requests and including all the supporting documents required for finance to process the payment;
• Writes the needed justification and note for the files related to procurement when and as needed;
• Assists vendors to register in UNGM 
• Maintains an updated suppliers and vendors database; prepares vendor forms for suppliers and contractors, follow-up with FAO vendor team to register new vendors;
• Maintains an accurate and updated filing system in the Procurement Unit; and assists in classification and maintenance of documentation relating to procurement subject-matter areas;
• Performs other duties as and when required.

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

• Demonstrates commitment to FAO’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Demonstrates integrity by modeling the UN’s values and ethical standards.

• Promotes a knowledge sharing and learning culture in the office.
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills;

• Ability to perform a variety of specialized activities related to administrative and procurement issues;
• Sound knowledge of administrative and procurement rules and regulations;

• Focuses on result for the client;
• Consistently approaches work with energy and a positive, constructive attitude;
• Remains calm, in control and good humored even under pressure;
• Demonstrates openness to change;
• Responds positively to feedback and differing points of view;

Jobs.ps, Ltd. All Rights Reserved.

• A minimum of three years of relevant administrative experience including one year of experience in procurement.  
• Work experience with International and/or UN agencies is desirable.

• Arabic mother tongue and very good knowledge of English Language. 
• Knowledge of Hebrew is an additional asset.

• Initiative, good judgment, ability to work under pressure, writes clearly and meets deadlines. 
• Courtesy, discretion and ability to work with people of different national and cultural backgrounds. 
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems.