Program Coordinator

The University of Notre Dame is a US-American, private research university inspired by its Catholic character to be a powerful force for good in the world. The University’s global footprint includes 12 Global Gateways and Centers around the world, including a Global Gateway in Jerusalem

As an integral part of Notre Dame’s global network, the Global Gateway in Jerusalem aspires to be an entrepreneurial, diverse and influential academic platform that leaves a positive and lasting impact on the region through a menu of programs and initiatives that also offer opportunities for Notre Dame students, faculty, and visitors to explore and learn in Jerusalem and beyond

For more information, please visit our webpage www.jerusalem.nd.edu

Job summary

The Program Coordinator will be responsible for a variety of administrative tasks, to help in planning and organizing the activities of the different programs of the Gateway as well as to carry out important operational duties. These include existing programs (e.g. study abroad and languages) as well as newly initiated or upcoming programs in leadership, technology and social responsibility. The initial main focus of the Program Coordinator will be assisting in the promotion of a newly launched certificate program in software engineering (adam  - coding & beyond)

Key responsibilities

Under the direction of the Project Manager and in concert with a larger team, the Program Coordinator is responsible for the following key areas and administrative duties

Support the planning and coordination of the program and their activities

Monitor implementation of program policies and practices

Work to keep programs on schedule, within stated budgets and functioning smoothly

Support program growth and development as necessary

Manage marketing and communications (media relations, social media)

Coordinate program communications

Manage staff work assignments, workloads and work schedules

Administer or oversee fundraising operations for programs as well as community outreach

Oversee the program budget, including tracking billing, payments and other financial transactions

Coordinate interactions/relationships between staff, clients, administrators and all other program stakeholders

Schedule and organize program-related meetings and events

Oversee the use of technology for program operations, such as video conferencing technology, presentation software and other communications technologies, for instance

Create and maintain program records, reports, presentations and proposals

Facilitate positive relations between the program team, the public, the media. other departments within the organization, and all other involved parties

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Associate degree or up to 3 years of college education

A bachelor’s degree or equivalent is an asset

Proven experience as program coordinator or relevant position

English is a must

Strong organizational and interpersonal skills with ability to interact and work with diverse groups of faculty, staff, students and visitors

Exceptional attention to detail

Ability to manage multiple demands simultaneously and work under multiple deadlines.

Excellent ability to communicate in a professional manner

Proficiency in Microsoft suite

Self-directed, with willingness to take initiative

Experience providing administrative support to a dynamic and diverse team

Right to work and drive in Israel required

Following the mission of University of Notre Dame, the Jerusalem Global Gateway seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer and is committed to building a culturally diverse workplace. We strongly encourage applications from female candidates and candidates from all religious and cultural backgrounds that will enhance our community

Please note that this role is a limited term role contingent upon meeting continued program enrollment goals

III. Application and deadline

Applicants should submit a CV and a cover letter to email: [email protected] by April 10, 2023. Expected start date is May 1, 2023. Short-listed candidates will be invited to a test and interview process