Programme Assistant

Programme Assistant- Gaza- SC L4

ORGANIZATIONAL CONTEXT

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP, through its dual mandate in humanitarian and development, provides life-saving food assistance to the most vulnerable and food insecure non-refugee Palestinians and works to safeguard livelihoods, build resilience, and reconstitute food systems in vulnerable areas. WFP also lends its technical expertise to support national institutions by strengthening their capacities in responding to shocks and building an inclusive social safety net.

To further strengthen the humanitarian-development-peace nexus, WFP is providing climate-smart agricultural assets such as hydroponics and wicking beds to households to increase their calorie intake and enable them to generate income. WFP also scaled up its resilience-building activities to include greenhouses, vegetable farms, sheep, poultry, and technical and vocational trainings for youth and people with disabilities. These projects reduce people’s vulnerability to external shocks, serve as a safety net, and support livelihoods. 

In response to the urgent needs of Palestine, where protracted conflict and economic stagnation have led to widespread food insecurity, WFP delivers life-saving food assistance to the most vulnerable non-refugee Palestinians in Gaza and the West Bank. To address the ongoing crisis, WFP also focuses on strengthening livelihoods through resilience-building projects such as climate-smart agriculture and vocational training. Additionally, WFP supports national institutions by enhancing their capacity to respond to shocks and build inclusive social safety nets. By extending its systems to humanitarian and development partners, WFP contributes to broader efforts within the humanitarian-development-peace nexus.

This position is based in Gaza and reports to the Consultant Programme Policy.

JOB PURPOSE

To deliver standard business support processes across the programme team, to facilitate effective service delivery, support effective unit management and facilitate efficient administration across the team.

KEY ACCOUNTABILITIES (not all-inclusive)

• Gather information with clear direction to support the drafting of documents and preparing reports; including unit timesheets, leave and movement tracking, and other administrative processes requiring effective coordination across the team.
• Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients. Perform as unit focal point for engaging other forms of administrative, TEC, and office support.
• Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
• Support, together with the requesting focal points, the coordination and running of small to medium sized official meetings, trainings and other events related to the WFP programme. 
• Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
• Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function. Maintain programme related NFRs, Memo’s and other official documentation as necessary.
• Identify discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
• Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
• Provide guidance on routine business support methods and practices to others to ensure services are delivered consistently and to the required standards.
• Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
• Any other tasks as assigned.

Jobs.ps, Ltd. All Rights Reserved.

STANDARD MINIMUM QUALIFICATIONS

Education;

University degree, preferably in project management, economics, business management, or related field. Advanced degree an advantage.

Language;

Fluency in both oral and written communication in English and Arabic.

OTHER SPECIFIC JOB REQUIREMENTS

• Minimum four years of experience in administration, operations, or similar field related to general administrative work in either the public or private sector.
• Proficient in the use of office equipment and computer software packages, such as Microsoft Office.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Ability to offer guidance and share knowledge of processes with colleagues requiring support.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Strong organizational skills, time -management and ability to carry out multiple tasks successfully.
• Solid-interpersonal and communication skills.
• Ability to communicate easily and effectively with a wide range of colleagues.
• Good knowledge and practical experience in data record keeping, reporting, and data analysis.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at [email protected] in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.