Programme Officer

National Erasmus+ Office (NEO) in Palestine announces the following vacancy for its office in Ramallah.

1. Information and promotion activities.
2. Assistance to potential applicants and to beneficiaries.
3. Selection, monitoring and dissemination of Erasmus+ and former Tempus IV projects including through field visits.
4. Support to the team of Higher Education Reform Experts (HEREs).
5. Other higher education related activities.

Financial Tasks:

• Work closely with project officers over the project implementation planning and cash flow projections;
• Prepare budget revision in close coordination with the NEO Director
• Ensure that financial records are backed up ;
• Work closely with EACEA finance team and internal and external auditors;
• Work closely with the NEO Director to implement, improve and maintain financial management policies, systems, structures, and procedures for the program ;
• Ensure the smooth day-to-day running of the finance office ;
• Plan and supervise work of the program-related finance staff ;
• Coordinate compiling of NEO monthly financial reports for submission to EACEA
• Timeliness in sending the accounting and administrative documents to EACEA
• Assist the director in the drafting of financial reports and proposals for projects to the donors for financial and administrative part
• Travel as necessary within the West Bank to ensure proper use of the budget
• Prepare draft contracts with stakeholders
• Works with the NEO Director, to assist in the consistent and accurate Human Resource administration/documentation, including personnel files, contracts, job descriptions, recruitment, insurance, disciplinary measures, annual leave and sickness records
• Follows work contracts and administrative records of national staff;
• Establishes an annual training plan after and analyzes individual assessments, taking into account the --- and mission strategy. And ensures its implementation;
• Ability to analyze and apply the right local labour and local administrative formalities;
• Knowledge of: Labour, Tax, Social, regulations for opt and Internal Controls;
• Implement the code of conduct and ensures its implementation.

Other Tasks:

• Responsible for taking and distributing meeting minutes
• Responsible for receiving and maintain proper inventory records of all project property
• Petty cash custodian, disburse petty cash according to NEO policy
• Prepare weekly petty cash reconciliation
• Monitor office supplies and stationary
• Assist the staff in organizing events and workshops
• Perform other duties as assigned by the Director

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Requirements:

1. Master of English Language, Business administration or any related field
2. Strong command of English Language
3. 5 years of experience, at least 1 year with EU projects
4. Knowledge of the Palestinian Higher Education System
5. Knowledge of the Palestinian Universities

Skills required for the position:

1. Strong planning and coordination skills
2. Financial background is preferable
3. High level of technical reporting skills in English.
4. Good interpersonal skills including the ability to listen and conflict resolution.
5. An ability to work under pressure.
6. Computer skills.
7. Committed to NEO values and code of conduct.

 How to apply

Important notes to applicants: