Project Administrative Assistant

The IPCC is a leading Palestinian NGO in the fields of research, civil society, media and urban development. There is currently opening positions at the IPCC as part of a Media Project which will be run from the organization’s Ramallah office. Only highly qualified and motivated candidates are encouraged to apply.
 

The incumbent is expected to have:
-BS degree in administration, public relations or other relevant fields.
-Knowledge in various software programs including Microsoft Office and Internet.
-A minimum of 3 years experience of demonstrated success in the field of work with good knowledge of management and reporting
-Fluent written, read and spoken English is required, Hebrew is an asset.

Applicants must acquire the ability to:
1-Provide administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner

Main Activities:
-Type correspondence, reports and other documents
-Maintain office files
-Open and distribute the mail
-Take minutes at meetings
-Distribute minutes
-Coordinate repairs to office equipment

2-Provide support to Council to ensure that Council is provided with the resources to make effective decisions

Main Activities:
-Maintain confidential records and files
-Maintain records of decisions
-Arrange for payment of honorariums
-Research and assist with the preparation of motions, policies and procedures
-Review and edit reports
-Prepare correspondence
-Prepare documents and reports on the computer
-Schedule meetings
-Prepare agendas for meeting
-Attend meetings when required
-Record minutes and submit minutes for approval

3-Provide receptionist service

Main Activities:
-Greet and assist visitors
-Answer phones
-Direct calls and respond to inquiries

4-Perform other related duties as required
All applicants are required to send their CVs in the form of IPCC's Personal Data Sheet together with a personal letter to [email protected]
 
The Personal Data Sheet can be downloaded  Here