Project Assistant

Job Title: Project Assistant / No. (1)

Ajyal implements the project (Improve Access to high-quality WASH services in Pre-Schools) in partnership with IRPAL, with the aim of developing the capacities of kindergartens in the Gaza Strip. Ajyal needs to contract with a project assistant to participate in the implementation of the project's activities

General information:

Job Title: Project Assistant No. (1)

Work location: Ajyal Office – Saha Al-Shawa – Gaza.

Work type and duration: Fixed-term work contract (12 months).

Nature of the job: Full time (100%).

Direct supervisor: Project Coordinator.

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 Roles and responsibilities:

• Assisting the project coordinator in implementing the project work plan to meet the project objectives.
• Providing administrative support to project managers, including scheduling meetings, taking minutes, and preparing reports
• Follow up implementing of activities with partners through trainings, meetings, workshops, campaigns, open days and other project activities.
• Organize meetings, workshops, and trainings as requested.
• Participation of the project coordinator in the effective coordination of project activities in line with the various components of the project, and with the relevant stakeholders.
• Follow up the implementation of workshops for children in partnership with various partners.
• Commitment to attend all trainings and meetings related to the project and submit reports to project coordinator.
• Preparing all administrative papers and weekly plans for the team and handing them over to the supervisor.
• Follow up on project financial statement, payments and financial reports with the participation of the project and finance officer.
• Participate in procurement in terms of planning, commissions and reports.
• Maintain effectively project participant’s database and produce reader-friendly presentations.
• Participate in feeding the project reports, sharing field challenges, complaints, success & best practices.
• Maintain efficient project documentation and archiving system of project.
• Assisting in preparing the success stories, case studies and media coverage.
• Support the implementation of MEAL activities in coordination with the MEAL Coordinator at Carrying out any other works assigned to him/her related to the project activities.
• Conduct field visits to kindergartens to monitor work.
• Participating in identifying the needs of kindergartens.
• Participating in selecting the beneficiary kindergartens.

Qualifications and Experience:

• A Bachelor degree from an accredited university in Social Sciences, Business Administration, Development or related field.
• At least 3 years of experience in projects, coordination and field work with NGOs or INGOs.
• It is preferred that the applicant be familiar with the laws related to women's issues, gender concepts, and child protection.
• Ability to work under pressure, with minimum supervision and as part of a team.
• Excellent interpersonal and communication skills.
• Good writing and communication skills in English are an asset.
• Proficiency in computer applications (MS Word, Excel).
• Excellent communication and interpersonal skills, with the ability to work effectively with team members and stakeholders.
• Overall, a Project Assistant plays a critical role in supporting the successful completion of projects, ensuring that project teams are organized, on schedule, and meeting their objectives.

Application Instructions:

Ajyal is mainstreaming of the gender concept; Female and persons with disability candidates are encouraged to apply for this position

Interested candidates should submit their CVs, and cover letter in English through:

Link: https://forms.gle/pM5Buhhvbh3ssYs79

Deadline for applications is 08/03/2023 at 4:00 PM.

Any Arabic applications or applications that doesn’t fulfill the requested requirements or applications after is 08/03/2023 at 4:00 PM will be ignored

Only shortlisted candidates will be contacted.