Project Assistant

Action Against Hunger (AAH) is a humanitarian, non-governmental, non-political, non-denominational and non-profit making organization working in the Palestinian Territory since 2002.

Action Against Hunger is recruiting for its Hebron office a

Project Assistant

For a period of 12 months.

General Objective:

The overall responsibility is supporting the Heads of Project (HoP) and the wider team in various administrative and project-related tasks. The role involves a diverse range of responsibilities, with a focus on database management, data review, document preparation, and providing support in monitoring and reporting on project-related tasks.

Key Activities:

 Objective 1. Project’s administrative Support:

• Support Heads of Project in the administrative project’s activities and tasks as required.
• Assist the HoP in following up on the preparation of all project documents and tools including, but not limited to, questionnaires, assessment, community profile, MoUs, agreements.
• Prepare and format agreements, Memorandums of Understanding (MoUs), and payments documents preparation, and other project-related documents.
• Printing, scanning, and archiving of project documents as necessary.
• Ensure the data accuracy after assessment from project’s team.
• Organize and maintain physical and digital filing systems of all project documents.
• Keep detailed records of project activities and provide necessary support for follow-up actions.
• Ensure and follow up on project archiving and documentation in coordination with the related technical staff according to AAH archiving process and project closing checklist.
• Projects administrative tasks and duties requested by the direct supervisor.
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Objective 2. Database entry

• Maintain and update project databases and beneficiary status with accurate information and to ensure that the project data are regularly updated and matched.
• Assist in ensuring that the project activities are registered properly on the database and followed up according to the implantation progress.
• Ensure that the indicators and milestones are registered in the database correctly.
• Coordination with Information Management focal point on different digital tools
• Regular updating of the contracts on the database.

Objective 3. Other Duties

• Ability to monitor work implemented in coordination with Head of Project.
• Assist the field staff team in data collection and surveys and other field tasks if necessary.
• Travelling within West Bank base and field sites if required
• Translation work when needed.
• Those duties are inherited to the position and requested according to the mission’s needs and context.

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1. Bachelor’s degree in business administration, social science, or equivalent practical experience.
2. Proven experience in administrative support roles, preferably in a project or NGO setting.
3. Creation of follow up tools/build on existing ones.
4. At least two years' experience in humanitarian and development programming; strong preference for projects’ administrative work.
5. Strong organizational skills, with attention to detail and ability to manage multiple tasks.
6. Proficiency in data entry and processing data.
7. Knowledge of humanitarian or emergency and development programming.
8. Good communication and interpersonal skills.
9. Ability to work effectively both independently and as part of a team.
10. Solid organizational skills: the ability to be flexible and work well under pressure in a fast-paced multi­ tasking environment.
11. Excellent in reading, writing and speaking both Arabic and English.
12. MS Word, Excel, PowerPoint, email/internet software and any other tools.
13. Ability to travel in West Bank and stay overnight if needed.

Action Against Hunger is an equal opportunities employer.

Action Against Hunger has commitment to protect all persons we come into contact with through our work, including children and At-Risk adults. Action Against Hunger has ZERO TOLERANCE towards all forms of harm and abuse, including sexual abuse and sexual exploitation. We take concerns and complaints relating to Safeguarding issues involving our Staff, Associated Personnel, Partners and Suppliers very seriously and will take action to vigorously investigate and manage any violations or alleged violations of our policies.

We will only consider the candidacies received by our online service. Please click in the following link to access to the service:

Project Assistant

Applications will be accepted up to the 4th of July 2024 included.

Only those candidates pre-selected for a test and an interview will be contacted.