Project Manager

The Union of Charitable Societies–Jerusalem (UCS) invites highly qualified candidates to apply for the following post:

Position Title    : Project Manager 

Reporting To    : Programmes Manager and Director-General

Location            : East Jerusalem

Duration            : 12 months contract-renewable.

Job Type            : Full Time

Closing Date      : Sunday-March 3, 2024

Vacancy Code   :  EUP/2/2024

1. Project Background:

A consortium of a Civil Society Organizations in East Jerusalem, which consists of the Union of Charitable Societies – Jerusalem (UCS), AL Bustan Association Silwan(BAS), and the Women’s Center Al-Thouri Silwan(AWC), is implementing its joint EU funded project: “Civil Society Empowerment for Social Change in Jerusalem: Strengthening Grassroots Networks and Partnerships”. The objectives of the project is to reduce the impact of policies and procedures that restrict the work of civil society organizations in the Jerusalem Governorate and to improve the resilience and solidarity of civil society organizations in Jerusalem.The project will be implemented over the next 3 years. The Project Manager will work under the direct guidance and supervision of the Programme Manager and the Director-General of UCS-Jerusalem.

UCS is the first National Palestinian non-profit and independent union of non-governmental charitable and developmental societies that was established in Jerusalem in 1958. It strives to build an effective Palestinian civil society through advancing the Palestinian civil work in an institutionalized and democratic manner and according to good governance and accountability standards in order to contribute to national building and sustainable development. UCS aims mainly at empowering the Palestinian non-governmental organizations, developing their resources and advocating for their rights and causes. It also strives for supporting sectoral development priorities in the fields of social welfare, poverty reduction, health, education, childhood, women and youth empowerment, integration of the disabled people, elderly care, human development and demographic planning.

2. Main duties and responsibilities

The Project Manager will be responsible to ensure Operation and timely implementation of various planned project activities, and fulfill the necessary management requirements.

3. Specific duties and responsibilities

A.Project Management:

• Support UCS, BAS and AWC in regular coordination with civil society organizations in Jerusalem for the smooth implementation of the project.
• Monitor the implementation of EU-funded project “Civil Society Empowerment for Social Change in Jerusalem: Strengthening Grassroots Networks and Partnerships”, by reviewing reports and contracts and by carrying out field visits as appropriate.
• Assist in preparation of training materials and manuals and help in conduct necessary training and workshops at different levels as and when required in the process of implementation of the project.
• Ensure that implementing entities properly follow EU regulations and procedures for the implementation of the projects.
• Review and approve all technical aspects of supporting documentation before payment.
• Preparation follow up, monitoring, invoicing review and reporting of the relevant.
• Contribute to all aspects of the procurement process including drafting Terms of reference, launching tenders and participating in the evaluation of the tenders and bids.

B.Planning and Implementation:

• Draft coordinated plans with the teams of other networks to support the implementation of the project in a timely manner.
• Preparation of work plans and operation plans for various elements/ components of the project on half yearly basis and an annual.
• Monitor progress on regular basis and give suggestions to UCS BAS and AWC on timely manner for corrective actions.

C.Coordination with Partners:

• Assist the UCS in organizing project meetings.
• Establish Network and Linkages with the key actors in the field of civil society development in general and for area upgrading and development in particular.
• Participate in the project meetings on monthly basis.

D.Monitoring, Documentation and Reporting:

• Ensure timely preparation of monthly progress updates.
• Ensure that regular reports (monthly, quarterly and annual) as agreed with the National partners are provided on timely manner in local languages.
• Help translating documents of urgency at the times of need both from English to Arabic and vice versa.
• Promote and undertake the documentation of good practices and synthesis of lessons learned, and ensure that these are reflected in improved training and management tools.
• Support the Monitoring and Evaluation Consultant and Advocacy Officer in obtaining and documenting success stories, new articles, inputs to newsletters, websites etc.
• Compile, maintain, and document the projects/s related reports, daily work records, and other relevant documents.
• Maintain the project excellence and quality standards in a manner that is consistent with the organization’s guiding principles, mission, and vision.
• Organize all related logistical arrangements for the planned activities with partners in cooperation with logistic Support Officer.
• Offer financial monitoring to ensure the compliance with the approved financial procedures.

E.Representation

• Represent UCS in various interagency and stakeholder forums with knowledge and expertise of thematic areas of works.
• Represent UCS in workshops, seminars, meetings of adhoc and thematic nature.

F.Other:

• Any other duties and responsibilities assigned by the UCS that are within the incumbent’s expertise and experience.

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4. Professional Qualifications:

• Bachelor’s degree from an accredited university in Development, Social Science, law or any related field. (MA is preferred).
• Professional certification, such as PMP, PMI or similar, preferred.
• Minimum 5 years of experience in project management and budgets monitoring in NGOs/INGOs.
• Proven experience in EU projects.
• Excellent organizational and prioritization skills.
• Fluently in English and Arabic (Spoken and written).
• Excellent organizational skills with demonstrated ability to work independently, handle a variety of concurrent activities, rank priorities, organize work efficiently, and deliver assignments in a timely manner often under time constraints;
• Ability to multi-task effectively as well as display professionalism and confidence.
• Ability to plan and coordinate the most effective use of staff, facilities, and resources to achieve successful project objectives.
• Ability to work with limited supervision and to structure own work independently.
• Ability to coordinate multiple tasks efficiently, and cope with stress.
• Ability to solve problem.
• Skill in document composition.
• Ability to demonstrate computer literacy including use of word processing and basic programs such as excel, power point and web browsing.
• The applicant must have a valid driving license.
• The applicant must be a resident of Jerusalem.

5. How to apply:

All applicants are requested to send their resumes along with a cover letter in English to the following email address: [email protected] and quote “Project Manager Vacancy” in the subject line. The deadline for sending job applications will be Sunday in the 3rd of March 2024. Only short listed candidates will be contacted for an interview.

The Union of the Charitable Societies-Jerusalem (UCS) is an equal opportunities employer and females are highly encouraged to apply.