Project Officer

VACANCY ANNOUNCEMENT
Position: Project Officer
Responsible to: Project Manager
Location: Gaza
Closing date: 5th May. 2014
Job Type: Full Time

THE ORGANIZATION Handicap International is an international organisation. Non-governmental, non-religious, non-political and non-profit making, it works alongside people with disabilities, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations.
THE ACTION: Through the project Improving access of children with disabilities to quality multidisciplinary rehabilitation services in the Gaza Strip HI is aiming to reduce the extreme vulnerability of Children with disabilities in Gaza by improving the access to essential quality rehabilitation services and in particular the functional and psychological support services. The project is supporting five services for children with cerebral Palsy and multiple disabilities (CwCP/MD), their families, partners organizations and disability stakeholders:
(A)Provision of quality psychological and functional rehabilitation & follow up services to Children with Cerebral Palsy/Multiple Disabilities (CwCP/MD) by well trained and technically empowered multidisciplinary outreach and center based teams of partners organizations.
(B)Empowerment of families of CWCP/MD to ensure their basic and preventive follow up to their children rehabilitation process.
(C)Improvement of the access of CwCP/MD to other needed and demanded services through strengthened referral networks mechanisms.
(D)Supporting partner organizations in identifying and planning their organizational development needs to ensure the sustainability of their rehabilitation services to CwCP/MD.
(E)Addressing children with disabilities and their families psychological support needs and demands by partners outreach teams to prevent the post traumatic symptoms.

OBJECTIVES OF THE POSITION: Under the responsibility of the Project Manager, the Project Officer will assist in the implementation, supervision, monitoring, communication, coordination, and evaluation to ensure quality implementation of the project " Improving access of children with disabilities to quality multidisciplinary rehabilitation services in the Gaza Strip implemented by Handicap International and 3 local partners and funded by DFATD.
RESPONSIBILITIES:

SUPPORT TO PARTNERS OUTREACH AND CENTER BASED REHABILITATION TEAMS:
-Assist the PM in providing support to partners teams supervisors to ensure project services provision as planned.
-Support the project technical team to ensure partners teams are considering the project services criteria.
 -Follow up partners outreach and center based teams monthly progress in line with the project action plan.
-Ensure partners’ teams are using the project assessment tools timely and adequately as frequent as planned.
-Provide support to partners teams supervisors to ensure organized users manual and computerized filling system at the 3 partners location.
-Report to the PM and the Project Technical Team on partners monthly progress using the different project monitoring tools (statistical and narrative reports, data base, partners monthly expenses follow up sheet).
-Follow up and facilitate for on the job training days implementation by local consultants to partners teams on bi-monthly basis.
-Support the Project Technical team in organizing monthly technical trainings and meetings with partners / teams / stakeholders.
-Provide support to the Referral System Officer to ensure psychological support services provision by partners to children with disabilities and their families as planned.
-Support PM in organizing HI follow up and coordination field visits to partners and activities. Support partners in materials and assistive devices purchase process in coordination with the Project Technical team, PM and Admin department.
-Provide support to the PM in organizing the quarterly steering committee meetings.

SUPPORT TO REFERRAL NETWORK MEMBERS TO ENSURE AN IMPROVED ACCESS OF CWCP/MD TO OTHER SPECIALIZED AND MAINSTREAM SERVICES:
-Support the Referral System Officer in conducting assessments to the needs of members of Partners referrals networks to improve children / persons with disabilities access to services.
-Participate to the technical sub group committee regular meetings and provide support to the Project Technical Team in reviewing initiatives support requests.
- Prepare and submit Technical Sub Committee meeting minutes.
-Support the Referral System Officer in following up granted organizations to improve children with disabilities access to services.
-Report to the PM progress of initiatives support file, impact on granted organizations (pre and post assessment to Referral Networks Members).

PARTICIPATE IN THE ORGANIZATIONAL DEVELOPMENT (OD ) SUPPORT TO HI PARTNERS:
-Coordinate with HI OD consultant to ensure timely implementation of the OD support activities plan to partners.
-Follow up with the PM the OD consultant action plan implementation and reporting assessment , analysis , reporting, OD planning and implementation by partners
-Provide support to partners in organizing capacity development courses to their own teams upon the OD assessment report needs conclusion.
-Provide on-going support and follow up to partners in the implementation of the identified SMART OD action plans.
-Provide support to the PM in improving partners project development and fundraising skills.
-Ensure OD action plan indicators achievement, monitoring and reporting.

REPROTINGS:
-Submit monthly project progress report to PM.
-Update project P&M tool in quarterly basis and share with PM & Project technical team.
-Ensure partners are submitting project progress monthly reports.
- Ensure project activities plans and reports are prepared by project technical team, submitted to PM, and properly filed.

FINANCIAL FOLLOW UP AND LOGISTICS SUPPORT:
-Coordinate with HI Admin/finance / log team to ensure project activities support needs are provided.
-Support the project technical team in preparing and validating the purchase and delivery cycle documents PSR, quotations, summary bid analysis, ToRs, log preparations etc Prepare commitment authorization for the project and partners expenses according to the budget tasks codification system and get it signed by PM.
-Participate to the bi-weekly coordination meetings between the PM and Gaza Admin Officer.
-Support the PM in preparing the project monthly budget forecast.
-Coordinate and work closely with the HI Admin/Finance Assistant to follow up partners budget and spending on regular basis.

Others:
-Support project team in the coordination of field visits, follow up visits, meetings and other relevant activities with partners and stakeholders.
-Ensure good relationship with partners in collaboration and support of the project team.
-Ensure internal coordination within HI project team, support team and other project/s teams.
-Support the PM in conducting needs assessment, project plans and development for the access to service department.

EDUCATION AND EXPERIENCE :
-At least 5 years professional experience in working in the disability field, of which 2 years working with an International Organization.
-Bachelor Degree in Business Administration/ Management or related field, preferable Master Degree in Management.

JOB REQUIREMENTS:
-The position is based in Gaza
-Ability to work under pressure and within a team
-Ability to handle multiple assignments and meet deadlines.
-Positive, innovative, inspirational and problem solving attitude

PROFILE SOUGHT: SKILLS
-Positive communication and interpersonal skills
-Team player
-Excellent networking and coordination skills
-Good organizational skills
-Excellent monitoring and evaluation skills.
-Good project development skills
-Good budgeting and financial follow up skills.
-Excellent report writing skills in English and Arabic
-Computer skills (word, excel, power point, access)
-Fluent in English
-Willingness to travel to the field

Initial contract will be for a period of 1 year ( with possibility of extension)

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities.

Interested candidates may please send their resume with cover letter not later than 5th of May,2014 to:[email protected].

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