Project officer

The Palestinian General Union of Charitable Societies (PGUCS) is looking for:

Project officer

Position Title: Project Officer
Employer: The Palestinian General Union of Charitable Societies (PGUCS)
Project: “Palestinian Civil Society Platforms: A Vehicle for Grassroots Civil Society Development and Policy Influence”.
Duration: 36 Month’s contract.
Reporting To: Programme Manger – PGUCS Director
Job Type: Full time

Background:

The Palestinian Umbrella NGO Network, which consists of the Palestinian Non Governmental Organizations Network (PNGO), Palestinian National Institute for NGOs (PNIN), Union for Charitable Societies – Jerusalem (UCS) and the Palestinian General Union of Charitable Societies, Is Implementing its joint EU funded project: “Palestinian Civil Society Platforms: A Vehicle for Grassroots Civil Society Development and Policy Influence”. The prgramme will be implemented by The Palestinian Non Governmental organizations (PNGO) in Consortium with Palestinian National Institute for NGOs (PNIN), The Union of the Charitable Societies-Jerusalem (UCS and the Palestinian General Union of Charitable Societies PGCUS.
The Overall objective of the project is to promote the role of Palestinian civil society organizations in national dialogue, public policies, and regional networking. The project will be implemented over the next 3 years.
The Palestinian General Union of Charitable Societies (PGUCS) is looking to hire a Project Officer. The project officer will work under the direct guidance and supervision of the Programme Manger and the Director of The Palestinian General Union of Charitable Societies (PGUCS).
Specific duties and responsibilities
The Project Officer will be responsible to ensure Operation and timely implementation of various planned project activities, and fulfill the necessary management requirements.

Project Management:

Support PGUCS and PNGO in regular coordination with civil society organizations in Jerusalem for the smooth implementation of the project.
Monitor the implementation of EU-funded programmes “Palestinian Civil Society Platforms: A Vehicle for Grassroots Civil Society Development and Policy Influence” by reviewing reports and contracts and by carrying out field visits as appropriate.
Assist in preparation of training materials and manuals and help in conduct necessary training and workshops at different levels as and when required in the process of implementation of the project.
Ensure that implementing entities properly follow EU regulations and procedures for the implementation of the projects.
Review and approve all technical aspects of supporting documentation before payment.
Preparation follow up, monitoring, invoicing review and reporting of the relevant
Contribute to all aspects of the procurement process including drafting Terms o reference, launching tenders and participating in the evaluation of the tenders and bids.

Planning and Implementation:

Draft coordinated plans with the teams of other networks to support the implementation of the project in a timely manner.
Preparation of work plans and operation plans for various elements/ components of the project on half yearly basis and an annual.
Monitor progress on regular basis and give suggestions to PGUCS and PNGO on timely manner for corrective actions.

Coordination with Partners:

Assist the PGUCS and PNGO in organizing Project steering committee meetings
Establish Network and Linkages with the key actors in the field of civil society development in general and for area upgrading and development in particular.
Participate in the project meetings on Monthly basis.

Monitoring, Documentation and Reporting:

Ensure timely preparation of monthly progress updates.
Ensure that regular reports (monthly, quarterly and annual) as agreed with the National partners are provided on timely manner in local languages.
Help translating documents of urgency at the times of need both from English to Arabic and vice versa. .
Promote and undertake the documentation of good practices and synthesis of lessons learned, and ensure that these are reflected in improved training and management tools.
Support the Monitoring and Evaluation officer and Media coordinator in obtaining and documenting success stories, new articles, inputs to newsletters, websites etc.
Compile, maintain, and document the projects/s related reports, daily work records, and other relevant documents.
Maintain the project excellence and quality standards in a manner that is consistent with the organization’s guiding principles, mission, and vision.

Organize all related logistical arrangements for the planned activities with partners.
Offer financial monitoring to ensure the compliance with the approved financial procedures.

Representation

Represent PGUCS in various interagency and stakeholder forums with knowledge and expertise of thematic areas of works.
Representation includes various working groups, forum, stakeholders’ forum, Project coordination forums etc.
Represent PGUCS in workshops, seminars, meetings of adhoc and thematic nature.

Other:

Any other duties and responsibilities assigned by the PGUCS and PNGO that are within the incumbent’s expertise and experience.

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Professional Qualifications:

Bachelor’s degree in business administration, social sciences, or any other related fields.
Minimum 3 years of experience in project management and budgets monitoring.
Excellent organizational and prioritization skills.\
Fluently in English and Arabic (Spoken and written.
Excellent organizational skills with demonstrated ability to work independently, handle a variety of concurrent activities, rank priorities, organize work efficiently, and deliver assignments in a timely manner often under time constraints;
Ability to multi-task effectively as well as display professionalism and confidence.
Ability to plan and coordinate the most effective use of staff, facilities, and resources to achieve successful project objectives.
Ability to work with limited supervision and to structure own work independently.
Ability to coordinate multiple tasks efficiently, and cope with stress.
Ability to solve problem
Skill in document composition.
Good knowledge of word processing and basic programs such as excel power point and web browsing.

All applicants are requested to send their resumes along with a cover letter in English to the following email address:

[email protected]

and quote “Project Officer Vacancy” in the subject line. The deadline for sending job applications will be Sunday the 11th of February 2018. Only short listed candidates will be contacted for an interview. Females are highly encouraged to apply.