Project Procurement and Logistics Officer

Project procurement & logistics officer

SOS Children’s Villages takes action for children as an independent non-governmental social development organization. We build families for children in need, we help them shape the development of their communities, we respect varying religions and cultures, and we work in countries and communities where our mission can contribute to development.

Child Safeguarding Commitment:

SOS Children’s Villages works with children’s and youth. Any applicant he/she should act in a way that safeguards children and youth from all forms of discrimination, abuse, mistreatment and neglect, and will keep data about the children and youth in SOS Children’s Villages programmes confidential. He/she will report all concerns regarding actual or potential child abuse, mistreatment or any other violation of the Child Protection Policy according to our reporting and responding system. For sure, He/she would be protected and supported by the organization.

PSEA Standards:

SOS Children’s Villages, has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries.  Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, at all times (both during work hours and outside work hours).  Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training.  All staff must ensure that they understand and act in accordance with this clause. 

Equal Opportunity Employer:

We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin,  gender,  age, marital status, veteran status, or disability status.

SOS Children’s Villages Palestine is in process of prequalifying a roster of professionals in Gaza Strip and West Bank to implement a humanitarian intervention. The main objectives of the project are to provide life-saving access to basic needs through multi-sector humanitarian assistance, as well as protection children, youth and their care givers, and to provide integrated and holistic durable solutions to support family recovery, build resilience and self-reliance by enabling early and long-term recovery.

Position summary and main aims:

The procurement and logistics officer supports the project different functions in facilitating the acquisition of services and goods. The role of the Procurement & Logistics Officer varies according the locations and fields work, he/ she will implement the finance & procurement guidelines within the project and will be responsible over value for money and the prompt provision of requested services/goods.

Contract Type:  Full-time Limited Contract until 31/12/2024 and might be extended depends on funds availability and need for the position.

Location:  Gaza Strip.

Key Performance areas and Responsibilities:

Market Review

• Regularly identify new opportunities, including the sourcing of new suppliers, methods, and practices to increase efficiency and meet the organizations’ goals
• Prepare a list of expected suppliers/ service providers.
• Assist his/her clients in developing key performance indicators for new and existing suppliers and conduct regular supplier pre-qualifications and evaluations

Validation of Needs:

• Supports the Project Manager in validating requested acquisitions through performing record checks and field visits to locations when necessary.
• Compiles and prepares location Admin needs for recurring acquisitions (Stationery, Printing Materials, spare parts, etc.) and support in alignment with procurement thresholds.

Procurement operations & Processes:

• Keep abreast of Project Approved Procurement Plan.
• Liaise with the project finance coordinator to confirm the sufficiency of budget lines.
• Organize the proper flow of purchase requisitions and sort them according to priorities.
• Check the sufficiency of Specifications and ToRs
• Obtain ND & FCD endorsement for procurement type.
• Prepare Request for quotations and draft Tender Documents.
• Coordinate the opening, solicitation, dissemination and collection of offers.
• Act as a focal point for properly addressing bidders’ queries.
• Act as a non-voting member within the evaluation committee.
• Prepare the evaluation minutes and obtain necessary reviews and approvals.
• Prepare the supply order, obtain PM/FC approval and submit it to the awarded vendors.
• Coordinate the delivery of requested service/good within the locations with requesting facility.

Suppliers Administration:

• Prepare the contractual agreements.
• Collect clients post-acquisition feedback on suppliers and share them with the ND and FCD.
• Keep updated Vendors and price list.
• Prepare and send awarding/regret letters to suppliers.

Safeguarding of Assets

• Maintain an updated inventory/ Fixed Asset list.
• Keep abreast of assets movement within the locations.
• Prepare the “in custody” documents.
• Prepare a list of dormant/revoked assets and submit them to FCD.
• Keep a list of guarantees.

Reporting & documentation

Ensure update NA’s Suppliers List.

• Prepare quarterly reports on procurement progress.
• Prepare inputs to cash flow and liquidity plans.
• Ensure the complete documentation for the acquisition; requisitions, approvals, delivery, bill of lading, inspection, warranty etc. and prepare claims.

Child Safeguarding (CS)

• Responsible within own area of work to raise awareness of the SOS Child Protection Policy principles and to prevent and protect children from all forms of abuse, abandonment, exploitation, violence and discrimination
• Responsible to report any CS suspicion, concern, allegation or incident immediately, following Child Safeguarding reporting procedures. CS reports should be made to the IOR CS focal person and/or to the respective line manager.  

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Key Skills and Qualifications

• BA Degree in the field of Business Administration, IT, Procurement or operations.
• Working experience of 5 Years in Procurement and Logistics Management.
• Experience in working as a procurement and logistics.
• Experience in working with internationally funded projects like: BMZ, GIZ or EU.
• Very good knowledge of fund management and regulations.
• Very good knowledge of English.
• high organizational skills.

Competencies – knowledge, skills, abilities

• Good Skills in using MS Office 2019
• Ability to work under pressure.
• Good communication skills.
• Analytical Thinking.
• Procurement/Logistics credential is a plus.
• Operational expertise

Preferred additional criteria

• Knowledge in project cycle management.
• Expertise in operations management.

Interested candidates must send their Cover Letter including related job achievements, CV, and three traceable references to:

[email protected] by Tuesday 14/05/2024

Indicating in the subject line: Procurement and Logistics Officer

Only shortlisted candidates will be contacted. Applications after deadline will be excluded. Applications not conforming to the conditions will not be considered.

Certificate of Good Conduct/Police Clearance is mandatory to be submit in case of selection.