Projects Accountant

Job title: Projects Accountant 

Position number: F.D/4/2022

Report to: Financial-Manager (FM)

Type of job: Full time.

Location: Based in Beit Jala.

Salary: Salary dependent upon experience.

Closing date for applications: Monday-December 5, 2022

Basic Function: The Projects’ Accountant position is accountable for monitoring the progress of projects, investigating variances, approving expenses, and ensuring that project billings are issued and payments collected. Moreover, S/He manage all financial and procurement management activities for the projects including bank account and petty cash reconciliations; accounts payable; sourcing and contracting of suppliers; review and verification of invoices; data entry into accounting systems; fund transfers from UCS to partners, cheque and cash payments. S/He will also provide payroll and benefits support to the Financial Manager.

MAIN DUTIES/ RESPONSIBILITIES:

Accounting Work: 

• Assisting Project Managers with the overall project accounting from the start to the finish of the project, and taking ownership of the systems required for this.
• Making suggestions on improvements to UCS’s monthly financial systems.
• Create project accounts in the accounting system.
• Help improve the measurement of projects profitability with the bidding process.
• Maintain project-related records, including contracts and change orders.
• Review account totals related to project assets and expenses.
• Assisting with the preparation of quarterly forecasts and cash flow projections.
• Producing monthly cost reports for projects and assisting Project Managers with the production of monthly earnings; including reporting on project variances of actuals vs budgets, and updating forecasts.
• Review and approve supplier invoices related to a project.
• Confer with receivables staff regarding unpaid contract billings.
• Investigate all project expenses not billed to customers.
• Review and approve time sheets for work related to a project.
• Review and approve overhead charges to be applied to a project.
• Close out project accounts upon project completion.
• Create and submit government reports and tax returns related to projects.
• Compile information for internal and external auditors, as required.

Procurement Work:

• Prepare procurement plan for all project assets.
• Draft TORs, bidding documents for all project tender packages.
• Carry out procedures regarding procurement, bid evaluation and selection in accordance with UCS regulations.
• Participate in the Project Procurement Panel as Secretary.
• Advise relevant persons on financial aspects of the bids.
• Draft, evaluate, negotiate and execute contracts.
• Establish and maintain supplier relationships by serving as a single point of contact for contractual matters.
• Monitor and complete contract close-out, extension or renewal, as appropriate

Human Resources Work:

• Undertake regular salary reviews
• Administer payroll and maintain employee records
• Advise on pay and other remuneration issues, including promotion and benefits
• Develop and implement policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management
• Interpret and advise on employment law
• Deal with grievances and implement disciplinary procedures
• Plan and sometimes deliver training, including new staff inductions

Other tasks

Entry requirements

• Projects and procurement accounting.
• Personnel management experience.
• Contract Management.
• Project management.
• Fixed assets.
• Expense recognition.
• Balance sheet reconciliations.
• Financial analysis.
• Database administration.
• Information gathering.
• Good knowledge of the NGO sector and its role.
• The ability to work under pressure and in a flexible time. 
• Key competencies are Communication, teamwork, initiative, and dependability.

Qualifications/Experiences:   

• B.A degree from an accredited university in Accounting.(CPA is Plus) 
• At least 4 years proven experiences and track record in project accounting in NGOs.
• Proven experience in procurement and Personnel management. 
• Advanced Microsoft Excel skills required.
• Highly professional use of BISAN accounting software. 
• Excellent written and spoken communication skills in English and Arabic language.
• High skill in preparing and managing contracts.
• High experience in preparing financial reports for UCS administration and donors.
• Ability to meet project objectives within designated constraints.
• The ability to analyze complex information and figures.
• Self-starter with initiative and drive and ability to think creatively and identify opportunities.
• High level of analytical and organizational skills.
• Demonstrated high-level experience in the implementation of financial and procurement management systems including the ability to operate accounting software, cash books, cash transfers, and different purchasing systems (cash, cheques, internet banking, purchase orders, contracts).
• Demonstrated sound experience and solid practical understanding of VAT, income tax, and other taxes.
• Demonstrated record of paying attention to details and an impeccable record of working in senior positions of trust with responsibility for financial affairs and cash handling.
• Excellent team player capable of working with people of varying levels and bringing multiple groups together;
• The highest level of integrity and accountability.