Purchase Officer

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.

About the position 

Job title: Purchase Officer

Post location: Gaza Strip, office in Deir Al-Balah

Starting date: ASAP

Contract duration: 2months renewable according to funding

Job Summary:

The purchase Officer carries out the purchases for the programs and structure for his/her assigned base.

He/she is one of the guarantors for implementing and respecting Solidarités International purchase procedures.

He/she is responsible for filing and archiving logistics documents linked to purchases.

Job Description:

Knowledge and monitoring of the market

• Take part in the analysis of the local purchasing environment
• Update price lists and supplier files
• Update contracts and external order form follow up

 Implementation of purchasing process

• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
• Implement purchases while respecting the rules and approval procedures established by donors and Solidarités International
• Ensure that products purchased correspond to the requirements of the Logistics Assistant's requirements in terms of quantity and quality
• Ensure that the format of, and information on quotes and invoices comply with regulations
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers
• Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors
• Monitor and update IOFs electronically
• Ensure good relationships with suppliers
• At the line manager's request, carries out market studies to anticipate supply constraints and timelines.

 Reporting/Capitalization

• Ensure the compilation of price lists and suppliers
• Ensure the compilation of the contracts and external order form’s follow up.
• Ensure the monitoring of IOF requests and inform purchase officers of the status of their orders

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Studies: Bachelor or equivalent, in logistics or any relevant field

Experience: Previous experience in similar position is an added value. Humanitarian experience in NGO is an asset.

Languages: English professional working level is an asset, fluent in Arabic.

Skills:

• Good proficiency in computer skills, including Microsoft Office365 (Teams, Outlook, Word, Excel, PowerPoint).
• Excellent communication and organizational abilities

 This role is offered on the basis of national terms and conditions.

Interested candidates are invited to submit their application, composed of a CV and a cover letter, preferably in English, before 3rd  Nov24, through Jobs.ps or to the mail address [email protected]. Please indicate the position title in the subject line of your e-mail.

 Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.

Only shortlisted candidates will be contacted for an interview.