Purchasing Clerk

Médecins Sans Frontieres “Doctors Without Borders” is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation

MSF-Belgium is currently seeking to hire PURCHASING CLERK

Main Purpose

Carrying out purchases of a supply office according to MSF standards and protocols in order to ensure an ongoing supply of all sorts of goods

Accountabilities

•          Carrying out the purchases of a supply office on the basis of purchase documents issued by the line manager and managing the administrative and accounting procedures related to purchasing.

•          At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing procedure. Below an agreed threshold, directly assessing the local market, seeks products and suppliers that offer the best value for money, and negotiates prices.

•          Placing purchase orders to pre-selected suppliers with whom prices have been agreed.

•          Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.

•          Regularly updating the supplier-item-price data on the supply office. Informing the Logistics or Supply Supervisor and Log Co/ Logistics Manager of all information or modifications to the "item-supplier" data: price, address, items available….

•          Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), advances issued by the Finance Department,etc. Updating information on purchase lists after purchases are made

•          Assisting in reception control process with the storekeeper and supply activity supervisor

MSF Section/Context Specific Accountabilities

• Performing on a day to day basis the purchasing activities of a supply office
• Requesting invoices or receipts, without delay, for all purchases,
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department

• Obtaining different quotations from suppliers according to the MSF Purchasing procedure.
• Updating and/or creating stock cards for all stock items immediately after reception of goods

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Education: Commerce related studies desirable

Experience: At least two years in supply chain related jobs

working with INGO or MSF is an asset.

Languages: Essential, local language; ENGLISH

This job description may be amended in line with the activities or evolution of the Mission.
Interested candidates should fill in the following form and attach there their CV in English and work certificates :

PURCHASING CLERK

Candidates are encouraged to apply as soon as possible. In the event of a large number of applications being received, given the urgency of filling the position, MSF reserves the right to consider only the first applications in order of receipt or to close the vacancy before the initial closing date.
Médecins Sans Frontières, Human Resources Department – Gaza Project