Main Purpose
Carrying out purchases of a supply office according to MSF standards and protocols in order to ensure an ongoing supply of all sorts of goods
Accountabilities
• Carrying out the purchases of a supply office on the basis of purchase documents issued by the line manager and managing the administrative and accounting procedures related to purchasing.
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing procedure. Below an agreed threshold, directly assessing the local market, seeks products and suppliers that offer the best value for money, and negotiates prices.
• Placing purchase orders to pre-selected suppliers with whom prices have been agreed.
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating in-formation written in local language before approval.
• Regularly updating the supplier-item-price data on the supply office. Informing the Logistics or Supply Supervisor and Log Co/ Logistics Manager of all information or modifications to the "item-supplier" data: price, address, items availa-ble….
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), advances issued by the Finance Department,etc. Updating information on purchase lists after purchases are made
• Assisting in reception control process with the storekeeper and supply activity supervisor
MSF Section/Context Specific Accountabilities
• Reinforce the supply team in order to manage the increase in the volume of urgent purchases due to OCA project.
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Education
Essential, secondary education; commerce related studies desirable
Experience
At least two years in supply chain related jobs
Languages
Essential, local language; mission working language
Competencies
• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment to MSF Principles L1
• Service Orientation L1
• Stress Management. L2
Conditions
We require all applicants to write a cover letter containing an introduction of yourself, explaining why you are applying for the position, and explaining why you think you are suitable for the position. Failure of submitting this letter would make the application invalid and the application would not be considered.
All documents of application must be in English.
Please submit your CV and a cover letter including aforementioned instructions in English Apply Online
The deadline for application is 06/02/2025.
Only short-listed candidates will be contacted for technical test and interview.
All the steps of the recruitment will be done in ENGLISH.
In order to submit your application via Google Forms, you shall have a GMAIL account. If you do not have one, you shall create a GMAIL Account.
