Receptionist/ Admin Asssiatnt

Rights Respected, People Protected
NRC in Palestine

“A seven-year-old child in Gaza has already witnessed three wars in their lifetime. This is unacceptable.”

Jan Egeland, NRC’s Secretary General

 
Large-scale displacement took place during the wars of 1948 and 1967, when Israel occupied the West Bank, including East Jerusalem and the Gaza Strip.  Many of those displaced have never been able to return. There are currently over 5 million Palestinian refugees spread across Palestine, as well as in Jordan, Lebanon and Syria.

Through our programme in Palestine, we protect and assist those affected by or threatened with displacement. NRC Palestine has offices in Jerusalem, Ramallah, Hebron and Gaza, where we provide legal counselling to promote access to human rights, shelter, water and sanitation, and quality education.  Nationally and globally, we advocate for the rights of displaced Palestinians. We work to reach Palestinians who are displaced or who face imminent threats of displacement. Together with local authorities and community-based organisations, we establish mechanisms monitoring the needs of displaced Palestinians, and promoting community-owned solutions.

Role Specific Information
 
 
-Adhere to NRC policies, tools, handbooks and guidelines
-Fulfill any other related tasks that may be assigned by the Line Manager, HR Officer
-Assist with the implementation and roll out of Administration policies, procedures and NRC standards at office level, support fields on relevant issues
-Ensure proper filing of documents
 

-Ensure all reception duties related to NRC West Bank Office, including welcome visitors, answering phone and taking messages are well taken.
-Ensure to Close the office by the end of the day including shutting off lights, closing windows and locking doors.
-Prepare, follow up and monthly update West Bank employees’ time sheets
-Prepare Staff’s leaves and make sure the tracking sheet is updated, (Annual Leaves, Sick leaves, CTOS) By the end of each month send the tracking sheet to the HR Officer
-Ensure to book the meeting room and ensuring that it is kept in order; Preparing the communication equipment and Procurement of fruit/pastries/lunch when needed.
-Book Guest House Accommodation arrangements for Field visitors and consultants.
-Take minutes of meetings when requested
-Assist in preparing Purchase requisitions for the country office
-Ensure that all Mobile invoices (Jawwal and Orange) are received on a monthly basis and distributed to staff.
-Prepare all utilities payments, cash advances and other cash payments and Cash counting and prepare Cash Post backs

Our Ideal Candidate:

We are looking for a university graduate in Social Studies/ Arts with a minimum of 2 years previous experience in the field. Technical Administration expertise relevant to the role. Documented results related to the position’s responsibilities. Good in English, both written and verbal.
We are particularly looking for a positive individual with strong communication skills, who can be a good representative of NRC.

Additional Information:

Only Nationals Candidates

Contract period:Open ended contract

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty station:Jerusalem

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