Secretary

MEDECINS SANS FRONTIERES (MSF) is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation.

The French section of Médecins Sans Frontières is currently seeking to hire a

About the position

Job title : Secretary

Type of contract : Fixed-term

Post location : Gaza City, North

Starting date : As soon as possible

Main purpose of the position:

• Write and/or check official letters, reports and other documents related to the Mission
• Arrange and confirm appointments, keep a diary of absences, meetings and holidays up to date.
• Maintain a call register (incoming and outgoing) informing the individuals about the calls received during his/her absence.
• Take and prepare minutes of meetings.
• Manage all incoming /outgoing mail/packages/faxes, ensuring a proper registration and delivery to internal or external recipients.
• Monitor the person in charge of the mail and check the receipts, as well as the courier company and perform billing for services rendered.
• Manage office stationery supply and place orders on time to avoid running out of stock.
• Supervise the printing of copies and binding of documents.
• If the absence of a receptionist, welcome guests and visitors, ensuring that the reception area is in good, clean condition
• Inform supervisors in the case of any incident / problem.
• Help to organize internal and external events (meetings, presentations, etc) in sending invitations, ordering the catering, arranging accommodation, etc.

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Education

Secondary education and secretarial related studies

Experience

Desirable working experience of two years in similar jobs.

Languages                            

Essential Arabic and English

Knowledge

Essential computer literacy (word, excel and internet)

Competencies

•             Results.

•             Teamwork.

•             Flexibility.

•             Commitment.

•             Service.

•             Cultural.

Please not that:

- Only complete and relevant applications will be considered

- Only shortlisted candidates will be contacted

- The minimum age of employment is 18 years old

- MoH staff under contract can’t have an MSF contract

- By applying I recognize to follow the MSF Charter and to honor the following principles:

Médecins sans Frontières provides assistance to populations in distress, to victim of natural or man-made disasters and to victims or armed conflict. They do so irrespective of race, religion, creed or political conviction.

MSF observes neutrality and impartiality in the name of universal medical ethics and the rights to humanitarian assistance and claims full and unhindered freedom in the exercise of its functions.

MSF members undertake to respect their professional code of ethics and to maintain complete independence from all political economic or religious power.

As volunteers, members understand the risks and dangers of the mission they carry out and make no claim for themselves or their assigns for any form of compensation other than that which the association might be able to afford them.

- As part of its recruitment process, MSF may collect and process, through an internal due diligence system, personal information about applicants. MSF is committed to protecting the confidentiality of personal data applicants provide in their application.

Interested candidates are invited to submit their application, composed of a CV in English, diplomas copies and ID copies before the 16/11/2024 through Apply Now-button below.

6. Copy paste the link of the Tally application form into the Box of Apply Now button.

7. Application through Tally will automatically close after dateline, and the admin will export the data to paste it in The position Recruitment Follow-up.