Secretary and Administrative Assistant

Job brief:

• As a secretary, you will assume the duty of clerical and administrative support to optimize workflow procedures in the office.
• You will assist colleagues and executives by supporting them with planning and distributing information.
• You will be the point of reference for all queries, requests, or issues and will be an integral part of the company’s workforce.

Responsibilities:

• Answer phone calls and redirect them when necessary.
• Arrange and confirm appointments of patients.
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
• Prepare and disseminate correspondence, memos, and forms.
• File and update contact information of employees, volunteers, Patients, beneficiaries, suppliers, and external partners.
• Support and facilitate the completion of regular reports.
• Archive and document the activities, including photo-taking and videos recording during all activities; dental, AHA, and surgical missions.
• Registration and communication with patients, trainees, and beneficiaries.
• Supervising and documenting activities including the dental clinic, and the AHA center,
• Check frequently the office/work supplies levels and place appropriate orders.
• Make travel arrangements.
• Managing the website and social media accounts.
• Document expenses and hand in reports.
• Carry out the other work tasks as required.
• Participate in the team meetings.

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• Previous work experience as a secretary or Administrative Assistant.
• Familiarity with office organization and optimization techniques.
• A high degree of multi-tasking and time management capability.
• Good written and verbal communication skills in Arabic and English Languages.
• Integrity and professionalism.
• Proficiency in MS Office.
• University/college degree.

Candidates can submit the following documents to email: [email protected], Please use (Applying for a secretary position) as the email subject.

• Updated CV in English
• Scanned diploma and any other work certificates relevant for the position.