Information Management and Reporting Officer

Palestinian Environmental Friends (PEF) is a leading non-profit organization established in 1998 by a group of Palestinian experts committed to environmental and natural resource issues. Guided by the values of creativity, dignity, and transparency, PEF strives to ensure a green and healthy environment for present and future generations.

Operating across the Gaza Strip, PEF addresses key areas such as climate change, green practices, water and wastewater management, solid waste management, food security and livelihoods, shelter, education, public health, infrastructure development, and capacity-building initiatives. Additionally, PEF conducts community awareness campaigns to promote environmental sustainability.

Through its efforts, PEF contributes to environmental and cultural preservation, supports the sustainable use of local resources, and strengthens the connection between Palestinian communities and global

JOB PURPOSE:

To support the efficient and effective management of operational information, reporting, and data visualization. The incumbent will play a key role in ensuring timely, coherent, and high-quality information management and reporting to support decision-making, coordination, and communication with internal and external stakeholders.

This position will directly support the Executive Manager(EM) and Programs Manager (PsM) in fulfilling the PEF office’s reporting requirements and information-sharing needs. The role involves analyzing, compiling, and presenting data in user-friendly formats, ensuring that reports are accurate, comprehensive, and aligned with organizational objectives.

Additionally, the incumbent will enhance data-driven decision-making by developing and maintaining reporting tools, dashboards, and visualizations, facilitating effective program planning, monitoring, and evaluation. They will also support the development of internal workflows and data management systems to improve efficiency and ensure compliance with donor and organizational reporting standards.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

• Collect, consolidate, and maintain operational information from various functional areas within PEF to support decision-making at local and country levels.
• Maintain and improve databases, ensuring data accuracy, accessibility, and alignment with operational planning and reporting needs.
• Prepare and facilitate the timely flow of relevant information for PEF offices.
• Develop and standardize reports, including situation reports, briefs, and performance reports, ensuring high quality and timely submission.
• Support coordination between Programme, Monitoring & Evaluation (M&E), and Logistics teams to ensure consistency and accuracy in data and reporting.
• Strengthen coordination mechanisms within the PEF offices to improve data-driven decision-making and information-sharing.
• Support data analysis and visualization efforts by developing dashboards, infographics, and other tools to facilitate data-driven decision-making.
• Stay informed on emerging technologies and tools that can enhance operational information management and reporting efficiency.
• Ensure that all reporting and data management practices adhere to PEF’s ethical standards, donor requirements, and best practices.
• Contribute to knowledge-sharing initiatives and the development of guidance materials on operational information management and performance reporting.
• Allocate 5% of working time to learning activities that benefit both PEF and individual professional development.
• Support emergency response efforts by coordinating and disseminating timely and accurate operational information.
• Perform other duties as required, including occasional work on weekends and public holidays (with time off in lieu).

DELIVERABLES AT THE END OF THE CONTRACT:

• A comprehensive, regularly updated database of operational information.
• High-quality, standardized reports (e.g., situation reports, briefs, performance reports) submitted on time.
• Effective data visualization tools (dashboards, infographics) that enhance decision-making.
• Documented knowledge-sharing materials for internal capacity building.
• Improved coordination mechanisms within the Country Office.
• Contributions to the development and implementation of corporate performance reporting improvements.

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KNOWLEDGE AND SKILLS:

• Strong understanding of development and humanitarian programs, including data collation, information management best practices, and reporting processes.
• Excellent written and oral communication skills, with demonstrated ability in analysis and report writing.
• Knowledge of, or the ability to quickly learn LNGO-specific processes and systems.
• Proficiency in data visualization tools, reporting software, and database management.

Education:       

Advanced university degree (or a first university degree with additional years of relevant experience) in Information Management, Development Studies, Statistics, Data Science, or a related field.

Field Experience:

Two years or more of postgraduate professional experience in a relevant field, with a background and interest in international humanitarian development.

Language Proficiency:

Fluency in both oral and written English and Arabic.

CORPORATE VALUES & EXPECTATIONS

• Integrity & Ethics: Model PEF’s values and ethical standards in all work activities.
• Commitment to PEF’s Mission: Promote PEF’s vision, mission, and strategic goals.
• Diversity & Inclusion: Display cultural, gender, religious, racial, and national sensitivity and adaptability.
• Fair Treatment & Do No Harm: Uphold principles of fair treatment and safeguard beneficiaries' dignity and well-being.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills.
• Once your profile is completed, your CV and Cover Letter, and a e.copy of ID, academic certificates, etc.  , sent it using Google Form , Final date is 19/03/2025 at 14:00 PM.
• Please contact us at [email protected]  in case you face any challenges with submitting your application.
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. PEF is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.