Site Management Assistant

Job Description

Position:                            Site Management Assistant (6)                 

Contract duration:          3 months (might be renwable)

Location:                           Gaza – Deir Al Balah

Starting Date                    ASAP

I-Background on ACTED

ACTED is an international NGO registered in France. ACTED’s vocation is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future. ACTED started its activities in the occupied Palestinian territory (oPt) in May 2007. ACTED is currently implementing projects covering multiple humanitarian / development sectors, funded by of a variety of international donors, which aim at protecting vulnerable households and strengthening civil society actors across the oPt. ACTED oPt offers a dynamic, rigorous and knowledge-orientated working environment.

II-Country Profile

In the occupied Palestinian territory, ACTED is both committed to humanitarian assistance and long-term development. ACTED strives to strengthen the economic capacities of communities, consolidate civil society organisations, and provide emergency assistance to the most vulnerable, rural communities in the West Bank, East Jerusalem and Gaza. ACTED currently seeks six site management Assistants for its humanitarian operations in Gaza.

“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and ensures that only those who share and demonstrate our values are recruited. All candidates will be subject to satisfactory references and screening checks in line with legal requirements. Any candidate offered a job will sign ACTED’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.”

III-Position Profile

Project implementation

Partner coordination and service monitoring

  • Support coordination with all humanitarian partners and stakeholders working in the sites, on a day-to-day basis
  • Monitor service provision at site level using agreed tools, including through observation, conducting assessment, and collecting input from community members. Record and report data in a timely and accurate manner.

Information Management

  • Conduct regular data collection, including site mapping and on service availability and standards in the sites
  • Submit timely and accurate reports and data
  • Participate in assessment and data collection exercises as needed
  • Ensure information is shared back with partners and communities

Community participation and representation

  • Organize regular meetings with community groups and committees, ensuring participation of women, youth, and marginalized groups, taking minutes of meetings and attendance sheets
  • Support organization of trainings to community committees, humanitarian agencies, and community members, on topics including on protection, fire response, and Site management

Communication with communities and accountability

  • Conduct Communications with Communities activities in the sites, including regular outreach to the community and information campaigns, supported by daily workers as needed
  • Support community mobilization efforts or information campaigns of community representatives or other humanitarian agencies as needed
  • Implement Complaints and Feedback Mechanism (CFM) activities in each of the sites: receive complaints, make referrals and ensure feedback is received, and ensure good data management, ensure closure of complaint within 14 days

Site improvements and maintenance

  • Support preparation of participatory plans for site works, and oversee implementation by contractors/casual labors as requested by line manager
  • Store, manage and maintain tools and items for site upgrading/site maintenance in coordination with the logistic department and ensuring compliance to ACTED internal procedures
  • Coordinate with other ACTED department regarding procurement of any material resources for site upgrading/site maintenance

Protection mainstreaming

  • Consider gender, protection, and GBV concerns in all aspects of activities
  • Promote and adhere to ACTED’s Prevention of Sexual Exploitation and Abuse policy
  • Promote participation and representation of women, youth, people with specific needs, and marginalised groups in all Site management and partner activities
  • Support vulnerable persons including through referral to protection partners, and support vulnerable persons at specific events (e.g. distributions, registration)
  • Ensure confidentiality is respected in all activities

Project management and reporting

Planning, Implementing and Reporting

  • Attending regular staff coordination meetings
  • Excellent liaison with other Team Members, ensuring consistency and coordination of activities in the site
  • Timely reporting on problems and challenges in the sites to the line manager
  • Timely reporting on security and safety incidents, including fire, eviction and any other possible hazard in the site to the Site Focal point/Manager and to the line manager
  • Timely submission of weekly report , information products and updated databases as requested by the line manager
  • Timely submission of internal progress reports (weekly, monthly and ad hoc donor reporting)

Logistics

  • Share accurate and precise request for in kind assistance to be procured or distributed from the stock, based on the needs identified on the ground, with line manager
  • Confirm quality of material selection if and when applicable
  • Ensure a proper management and use of the project assets and stocks

Transparency and Compliance

  • Ensuring compliance to ACTED internal procedures and donor procedures
  • Accurate record keeping of project documentation, including photos and proper filing of meeting minutes, databases, attendance sheets, assessment reports/documents, review and updating of databases etc., in soft and hard copy

Others

  • Provide translation of various documents (e.g. reports, minutes, beneficiary lists, information signs ) upon request of the line manager
  • Perform any additional task as requested by the line manager

Jobs.ps, Ltd. All Rights Reserved.

Job Requirements

IV-Qualifications:

  • Bachelor degree in a relevant field;
  • At least 1 years’ experience in a project implementation position in an NGO;
  • Excellent communication skills; approachable and good listener;
  • Excellent team-working skills;
  • Strong problem solving initiative and flexible;
  • Good written communication skills;
  • Good computer literacy, including use of smartphones and MS Office (Word and Excel);
  • Good verbal and written English skills is of benefit;
  • Knowledge of multi-sectoral humanitarian response, including Protection, WASH, Shelter, and emergency distribution is of benefit;
  • Experience in CCCM or Protection programming is of benefit
Job Details
Job Title Site Management Assistant
Deadline 22 - Apr - 2024
Location Gaza Strip
Job Type Full time
Position Level Entry Level
Salary N/A
Degree Bachelor's degree
Experience 1 Year
Application Instructions

V-Submission of applications:

Interested candidates are invited to send CV, and three references (in English) no later than April 22nd , 2024 to: ([email protected]), indicating the position (Site Management Assistant) in the subject line.

The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. 

Only shortlisted candidates will be contacted for an interview. No telephone inquiries will be received.

“Due to the emergency situation and the need for the position , this job might be filled before the end of the vacancy announcement”.

For your privacy and protection: when applying to a job online , never give your credit card or bank account information, or perform any sort of monetary transaction to a prospective employer.