Sr. Grants Officer

DAI is seeking highly qualified candidates for the following position:

Sr. Grants Officer

Project: USAID/ West Bank and Gaza (WBG) Accountable Local Governance Activity

Expected Start Date: ASAP

Level of Effort: Full-time

Location: Ramallah, Palestine

PROJECT BACKGROUND 

USAID/ West Bank and Gaza (WBG) Accountable Local Governance (ALG) Activity is a four-year, four months project that aims to improve the delivery of essential public services and to promote inclusive and accountable governance. The Activity interventions will improve service delivery, enhance the effectiveness of municipal operations, strengthen local government unit (LGU) fiscal management, and build resilience to shocks and stressors. The Activity will strengthen municipal responsiveness to citizens’ priorities and concerns, enhance civic engagement in local governance with a focus on under-represented and marginalized groups, and help connect LGUs, civil society, and other institutions to improve service delivery and enhance accountable governance. 

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Position Purpose 

The Sr. Grants Officer is a member of the grants management team and is responsible for proficiently managing and administering a sizable and complex array of grants under ALG. The Sr. Grants Officer administers the grantee selection process in full compliance with USAID and DAI rules and regulations, leads in the provision of technical and administrative support in building the capacity of local sub‐grantees to effectively manage grants, and oversees the implementation of grant awards.  

Key Duties & Responsibilities

Management: 

• Ensure compliance with the approved ALG Grants Manual and all relevant regulations, policies, and procedures. 
• Provide training, guidance, and direction to ALG grant staff and other project units (technical, MEL, Operations, and Communications) on grant policies, procedures, responsibilities, and instructions. 
• Ensure documentation requirements are met across various project units, including technical, grants, procurement, M&E, communications, and finance. 
• Use the ALG Field Operations Manual to ensure adherence to policies, procedures, and practices. 

Planning and Implementation:

• Assist the Grants Manager in overseeing grants management in coordination with the grants team. 
• Develop and implement the USAID ALG grants manual. 
• Participate in work planning and activity planning to align the grants program with overall project activities. 
• Lead the development of timelines and details for activities implemented under grants; conduct market research and price analysis in coordination with technical and procurement staff. 
• Coordinate with staff to prepare Request for Applications (RFAs) or other Notices of Funding, assess the capacity and readiness of potential grantees, and manage the evaluation and selection committee process. 
• Prepare required approvals to ensure compliance with internal and external contract and policy requirements. 
• Conduct due diligence processes for verification of information submitted by potential grantees. 
• Develop and analyze budgets for allowability, allocability, reasonableness, and consistency for proposed activities in coordination with local partners. 
• Prepare grant agreements and amendments, explaining terms, conditions, roles, and responsibilities, and ensure identified weaknesses in initial grantee assessments are addressed. 
• Organize kickoff meetings and provide initial orientation and ongoing support, training, and capacity development for grantee management and compliance with USAID regulations. 
• Ensure post-award grant management in accordance with relevant regulations and generate reports on the status of grant activities, such as forecasting payment, inventory, amendments, closeouts, and sector-specific data. 
• Maintain a monitoring system to track funded activities, monetary amounts, type of organization, activity type, cost-sharing, and development impact. 
• Support technical, M&E, and Communications teams in monitoring the work of grantees in agreement with USAID and DAI policies and regulations. 
• Coordinate with Finance and Technical Teams to ensure on-time deliverables, payments, and cash flow requests by monitoring milestones and payment schedules. 

Compliance:

• Provide training, guidance, and direction to project staff on planning, implementation, and compliance of grants policies, procedures, and instructions. 
• Support capacity-building efforts for ALG partners and subcontractors related to compliance with the Grants Manual and all relevant policies and procedures. 
• Review grants for completeness and appropriateness with the work plan. 
• Ensure all required documentation is uploaded in the grants database TAMIS and SharePoint. 
• Review grant milestones and payment requests against grant agreements to ensure compliance. 
• Work with the procurement department to compete and purchase goods and services for in-kind grantees. 
• Train and enforce policies and procedures to prevent improprieties, intentional and unintentional. 
• Lead the audit of grant files (physical, digital, TAMIS, and SharePoint) no less than annually. 
• Assist in managing grant closeout procedures, including disposition plans (as applicable). 
• Work with the TAMIS Administrator to customize the Grant Module in TAMIS. 
• Troubleshoot grant-related issues with other grant staff and ALG management as needed. 
• Mentor other grant staff on grant compliance and provide review of grant documents. 
• Ensure vetting of all ALG grantees and compliance with all relevant USAID and DAI rules and regulations. 
• Other tasks as assigned.

Qualifications 

• Bachelor’s degree preferred, or equivalent number of years of professional experience. 
• Grants experience, preferably with international donor-funded organization. For a candidate with a master’s 6 years of professional work experience is required, for a candidate with a bachelor’s 8 years of relevant technical experience is required.  
• Familiarity with USAID rules and regulations strongly desired. 
• Ability to solve complex technical, managerial, or operational problems and evaluation options based on relevant information. 
• Fluency in English and Arabic is required. 

Reporting

The Sr. Grants Officer will report to the Subcontracts and Grants Manager. 

To Apply:  If you would like to be part of a dynamic project team and are interested in submitting your CV for consideration, please apply through the following link:

Apply Online

Individual position postings including job description and qualifications sought can be viewed at the link provided. Only shortlisted applicants will be contacted for additional information. Applications for this role will be reviewed on a rolling basis until the position is filled.

About DAI: DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. We are committed to shaping a more livable world.

DAI is an equal opportunity/ affirmative action employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.