Storekeeper/ Spare Parts

Storekeeper/ Spare Parts - Gaza - SSA L4

ORGANIZATIONAL CONTEXT

WFP, through its dual mandate in humanitarian and development, provides life-saving food assistance to the most vulnerable and food insecure non-refugee Palestinians and works to safeguard livelihoods, build resilience, and reconstitute food systems in vulnerable areas. WFP also lends its technical expertise to support national institutions by strengthening their capacities in responding to shocks and building an inclusive social safety net.

To further strengthen the humanitarian-development-peace nexus, WFP is providing climate-smart agricultural assets such as hydroponics and wicking beds to households to increase their calorie intake and enable them to generate income. WFP also scaled up its resilience-building activities to include greenhouses, vegetable farms, sheep, poultry, and technical and vocational trainings for youth and people with disabilities. These projects reduce people’s vulnerability to external shocks, serve as a safety net, and support livelihoods. 

In response to the urgent needs of Palestine, where protracted conflict and economic stagnation have led to widespread food insecurity, WFP delivers life-saving food assistance to the most vulnerable non-refugee Palestinians in Gaza and the West Bank. To address the ongoing crisis, WFP also focuses on strengthening livelihoods through resilience-building projects such as climate-smart agriculture and vocational training. Additionally, WFP supports national institutions by enhancing their capacity to respond to shocks and build inclusive social safety nets. By extending its systems to humanitarian and development partners, WFP contributes to broader efforts within the humanitarian-development-peace nexus.

This position will be based in Gaza and reports to Fleet Manager/ Logs Officer.

LSO introduction:

The Gaza Logistics Special Operations (LSO) Unit has been formed to engage in any activity that could resemble the long-time forgotten Logistics Special Operations. The mandate of the (LSO) unit integrates fleet management, fuel management, special infrastructures design and implementation, and when required, forward logistics assessments and special deliveries. The LSO unit will operate in conjunction with WFP logistics food operations (food deliveries, supply to program plans, food accounting, warehousing, contracting, etc.) and will leverage WFP’s logistics assets and other means of operations.

Background elements to the LSO:

Given the complexity of the logistics operation in Gaza, and to ensure timely delivery, Logistics has streamlined its activities through the LSO (Logistics Special Operations) Unit. The aim of the LSO unit is to provide integrated solutions to achieve critical operational success by augmenting the logistics delivery capacity through non-conventional transport modalities and innovative solutions i.e., Armoured Vehicles, and WFP Fleet. The LSO unit will coordinate and constantly plan response actions with operations team / partners and other concerned stockholders and act as a reserve capacity for complex or time critical operational requirements. For any complex response, the LSO unit will evaluate the urgency of the operational requirement, potential financial impact, safety and security concerns.

In addition, the LSO unit will continue to ensure Supply Chain cost optimization by undertaking initiatives including the rehabilitation, design and/or implementation of infrastructures and, if needed, the opening of additional supply routes; upgrade and improvement of infrastructures and their access; and carry out assessments to identify solutions to logistical challenges.

Logistics augmentations are expected in the following areas:

• The Staff member should, have good knowledge of Spare part, tools, accessories, familiar withs different specs based on the Brand/ Make of trucks and stock management skills
• Good understanding in inventory system to track parts and supplies efficiently,
• regularly conduct stock checks and audits to maintain accurate inventory levels.
• Train in customer service skills to assist customers in identifying and selecting the right parts
• Develop strong communication skills to handle inquiries and resolve issues promptly.

Summary of Responsibility

Under the supervision of the Workshop Manager, the parts storekeeper is responsible for: Managing and maintaining inventory of spare parts, lubricants, tyres, batteries, workshop tools, and consumables. Ensuring all items are accurately registered in the Fleet Management System (FMS). Organizing and storing items on the correct stock shelves by category, using bin cards for easy identification and tracking, ensuring the smooth operation of the workshop and maintaining an efficient inventory system. Reporting regularly on stock levels to the Workshop Manager to ensure timely replenishment of stock, considering potential delays in lead time.              

Key responsibilities:

• Under the supervision of the Workshop Manager, the parts storekeeper is responsible for:
• Manage and maintain inventory of spare parts, lubricants, tyres, batteries, workshop tools, and consumables.
• Ensure all items are accurately registered in the Fleet Management System (FMS).
• Organize and store items on the correct stock shelves by category, using bin cards for easy identification and tracking.
• Report regularly on stock levels to the Workshop Manager to ensure timely replenishment of stock, considering potential delays in lead time.
• Receive and inspect incoming parts and supplies to ensure quality and accuracy.
• Verify incoming goods against purchase orders and delivery notes.
• Assist customers in identifying and selecting the appropriate parts and accessories.
• Provide expert advice and recommendations based on technical knowledge.
• Maintain accurate records of inventory, sales, and purchases using computerized systems or manual logs.
• Prepare and maintain a variety of records related to store activities.
• Follow proper handling and storage procedures for hazardous materials.
• Ensure compliance with safety regulations to maintain a safe working environment.
• Keep the store clean and organized, including shelves, displays, and work areas.
• Conduct routine stock checks and audits to maintain accurate inventory levels.
• Collaborate with suppliers to ensure timely delivery of parts and resolve any issues or discrepancies.
• Work effectively with team members to ensure smooth operations.
• These responsibilities ensure the efficient operation of the parts store and support the overall functionality of the workshop.

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Job Requirements

Education:

Completion of BA degree in Business Administration or in any other related functional area is desirable.

Experience:

Four or more years of progressively responsible work experience in the relative business stream. Previous experience in retail, warehousing, or a similar role is often beneficial

Language:

Fluency in both oral and written communication in English and Arabic.

Other qualifications and skills;

• Technical Skills: Familiarity with inventory management software and basic computer skills.
• Ability to efficiently organize and manage inventory.
• Attention to Detail: Ensuring accurate record-keeping and identifying discrepancies.
• Customer Service: Providing excellent service and resolving issues professionally.
• Problem-Solving: Quickly addressing and resolving inventory or customer-related issues.
• Physical Stamina: Capability to lift and move heavy items and stand for long periods.
• Safety Procedures: Knowledge of safety protocols to maintain a safe working environment.

These qualifications and skills help ensure that a storekeeper can manage inventory effectively, maintain organization, and provide excellent customer service.

• Please add the below table at the 1st page of your CV.

Place of Residency   Company / Organisation name Position Title Date from-to                  

• Any application without this table may result of disqualify your application.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at [email protected] in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.